Purchase Officer Ajman, United Arab Emirates Full-time

City University Ajman is hiring a Purchase Officer Ajman, United Arab Emirates in Ajman, United Arab Emirates. This is a full-time position.

City University Ajman needs a detail oriented Purchase Officer to join its team. This full time role involves managing the procurement process efficiently. You will process purchase orders accurately and coordinate with suppliers. You will also practice cost effective purchasing. Your goal is to support university operations through timely sourcing and negotiation. If you hold a bachelor degree in Business Administration, Supply Chain Management, Procurement, or a related field, this role suits you. Proven experience in purchasing or procurement is required.

Key Responsibilities for Purchase Officer Ajman, United Arab Emirates

• Enter, proof, and maintain purchase orders based on received requests and management direction

• Ensure superior accuracy when creating purchase order information

• Verify correct product costing, specifications, and delivery instructions

• Conduct market research to identify potential suppliers

• Evaluate supplier suitability for specific products or services

• Obtain a minimum of three best negotiated quotations for each requested item

• Follow procurement guidelines closely

• Negotiate with suppliers on pricing, terms, and conditions of sale

• Review and evaluate bids based on price, quality, delivery terms, and other factors

• Conduct physical visits to supplier locations to verify quoted products when required

• Coordinate with suppliers on order status and delivery timelines after issuing purchase requisitions and orders

• Resolve changes and discrepancies quickly

• Update purchase order information accordingly

• Maintain accurate purchase order records

• Generate reports to highlight high cost areas and spending trends

• Provide monthly consumption reports with proper documentation

• Receive approvals for all impending maintenance work in line with college policies

• Maintain updated supplier contacts and price lists

• Communicate professionally with internal employees to resolve order related issues

• Obtain order acknowledgements from suppliers

• Recommend improvements to purchasing procedures to enhance efficiency and reduce costs

• Attend meetings as required

• Perform other related tasks and duties as assigned by management

Qualifications

• Bachelor degree in Business Administration, Supply Chain Management, Procurement, or a related field

• Proven experience in purchasing, procurement, or supply chain operations

• Strong negotiation, vendor management, and market research skills

• High attention to detail and accuracy in processing purchase orders

• Strong organizational and time management abilities

• Excellent communication and interpersonal skills

• Knowledge of procurement policies, procedures, and documentation standards

• Experience in educational or institutional procurement is an advantage