Facility Services Manager ENOC UAE

Emirates National Oil Company presently hiring an experienced and dedicated Facility Services Manager in Dubai. The Role is required to manage the Group properties on a commercial basis and see that the property interests are maintained to the best possible standards and provide the Facilities Management infrastructure required for all properties – ENOC Complex, Staff Accommodation, Warehouse and other properties as may be added from time to time, on a day to day basis.

Job Duties of Facility Services Manager

• Manages the property interests or ENOC from a facilities and lease administration perspective.
• Maintaining corporate standards and compliance to statutory requirements.
• Enters into lease agreements with tenants after effective rent negotiations (new as well as renewals) and monitors the same.
• Ensures that the basic design of the building and structure arc not altered by the tenants by coordinating approvals of fit-out plans.
• Monitoring actual fit-outs through periodic inspection of premises and continuous interaction with the tenants representatives
• Monitors market conditions and advises the management appropriately.
• Manages the maintenance and upkeep of the facilities by in-house resources as well as contractors.
• Reviews all outsourced maintenance works annually through floating tenders thereby achieving cost reduction, higher quality and standards.
• Manages technological upgrades & furnishing programmers, for ENOC & its Group Companies, within UAE and at other locations from concept to completion with a view to Initialing Group wide standardization of designs & specifications and optimization of costs assists in space usage planning.
• Coordinates approvals of fit-out plans, monitoring actual fit-outs through periodic inspection of premises and continuous interaction with the tenants representatives.
• Reviews technology upgrade issues, develops alternatives, prepares project reports.
• Obtains management approval and project manages implementation necessary up-gradation measures or facilities / equipment as necessary to maintain the set standard.
• Manages Energy & Resource utilization from a sustainability perspective.
• Sets up and monitors adherence to the Energy & Resources Management System compliant to ISO 50001-201 L Studies utilization patterns of energy and continuously strives for application of energy conservation methods.
• Ensures proper adherence to the Group EHS Policy.
• Assesses risks on an ongoing manner and takes appropriate mitigation measures.

Additional Responsibilities

• Coordinates with Group Legal and reviews legal agreements with service providers annually safeguarding the company from potential risk exposure whilst complying with U.A.E. Company Laws and Municipal regulations.
• Maximizes assets utilization and makes efforts to lower operating costs.
• Supervises fixed assets verification as an annual exercise.
• Assesses potential risks on an ongoing basis, takes immediate mitigatory actions as found necessary, escalates appropriate risks.
• Ensures proper insurance coverage for the properties through Group Finance,.
• Prepares and consolidates yearly budgets and ensures effective monitoring of spend against this budget with a view to optimize operational costs.
• Establishes in conjunction with end users, internal service standards for the function and monitors performance against these standards.
• Manages outsourced convenience facilities like cafeterias / food outlets, bank implants, ATMs etc, operated by third party contractors at EPL’s premises.
• Manages all third party leases entered into by ENOC Group SBUs.
• Negotiates new leases as well as renewals, in line with Group Purchase Policy.

SAFETY & SECURITY

• Implements the Safety and Security Policy for the total premises (ENOC Complex & Staff Accommodation).
• Oversees periodic fire drills and safety audits, including audit of access cards and inspection of parking spaces addressing violations.
• Prepres and conducts awareness campaigns for occupants and contractors.
• Sets up and ensures the effective running of the security system, fire and emergency evacuation services.

BUDGETING

• Conducts the annual budgeting exercise for the department.
• Consolidates revenue and expenditure figures, prepares justifications for capital and other extraordinary expenses and follows through to approval.
• Monitors  expenditure against budget takes corrective action for variances.

Job Requirements For Facility Services Manager

The eligibility requirements for the role of Facility Services Manager are as under:

Qualification

• A university degree holder preferably in Commerce & Business Administration.

Experience 

• At least 15 to 18 years’ experience gained in Administration / Facilities Management / Real Estate Industry.

Skills & Knowledge Desired

• Sharp commercial acumen combined with proven administrative skills preferably gained in a large multi-site organization.
• Thorough understanding of Facilities & Project Management principles & techniques as well as financial reporting.
• Self-motivated with a high degree of initiative and resourcefulness.
• Strong analytical skills and the ability to influence at all levels within the organization as well as with external agencies.
• Proven staff management and development experience
  Excellent interpersonal, communication, coaching & mentoring skills.
• Membership of Industry Professional Association would be a distinct advantage.

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