Administrative Assistant United Al Saqer Group Abu Dhabi

United Al Saqer Group UAE (UASG) is presently hiring for the job position of an Administrative Assistant. Successful candidate after selection will work at Abu Dhabi Motors BMW Group Retail Middle East (A subsidary of United Al Saqer Group). Desirous candidates must avail this oppertunity to be part of the globally renowned company.

Job Purpose of Administrative Assistant

The company is seeking a meticulous and adaptable administrative assistant cum sales administrator to assist their sales operation team with purchase orders and invoices. In this role, you will verify customer information, issue invoices, relay order instructions, and complete monthly sales reports.

Responsibilities of Administrative Assistant

• Manage office facilities in a professional manner including general maintenance, office assistants, record keeping etc.
• Maintain correct records, secure and issue parking cards and access cards for staff.
• Marketing material – Cookies & calendar order & distribution and inventory management.
• Arrange and distribute welcome packages for new joiners.
• Invoice management – ensure costs are recharged in accordance with company policy and in timely manner.
• Handle end to end relocation requirements in Dubai including booking accommodation, flights, transfers, visit visas for family, travel insurance and medical insurance for new joiners.

Eligibility Criteria

Qualifications

• An associates or bachelors degree in business administration or similar preferred.

Experience 

• Previous experience in sales administration, or a similar role in an organization.
• Experience with industry software such as ERP or similar.

Skills & Knowledge Desired

• Structured approach to work and good data management skills.
• Proven ability to manage changing priorities with multi tasking skills.
• Strong attention to detail with solid organization and time management skills.
• Advanced knowledge of administrative recordkeeping.
• Familiarity with sales reports and sales records.
• Proficiency with MS Office especially Excel.
• Excellent in english written and verbal communication skills.
• Ability to set plans, follow up and keep stake holders informed.

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Tagged as: Administrative Assistant