Administration Officer Wood UAE

Wood is actively recruiting qualified and devoted candidates for the role of an Administration Officer in Abu Dhabi. This job was announced by company’s career website on 12 December 2023 with job ID 1648. Desirous candidates meeting the eligibility criteria are encouraged to apply for this position.

Responsibilities of An Administration Officer

• Register and transmit internal, vendor and client documentation for the project.
• Check documentation to ensure that formats comply with company and client standards.
• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.
• Ensure to import all project documentation into document management system and filed accordingly.
• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner.
• Archiving and retrieval of historical documentation.
• Assist and provide assistance to Wood personnel with respect to any document management system queries.
• Quality check of all Documentation prior to issuing / transmitting to client.
• Responsible for the handling of requests for new Document numbers / hard copy documentation.
• Scanning, printing and copying of project documentation.
• Process and record accurately all technical documentation in accordance with agreed procedures.
• Maintain hard copy and electronic record files as required in good order to comply with QA requirements.
• Run document control reports (if available and required) from the applied company or project document control system.
• Ensure document management procedures satisfy project, client and regulatory requirements.
• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS).
• Monitor progress of in – house and Client reviews of technical data.
• Contribute to compilation of final project dossiers, as built portfolios and archiving.
• Establish a systematic and comprehensive Project Filing System.
• Produce exception reports, comment overdue reports and any other reports for Project Management review.
• Maintenance of the project’s document storage structure.

Eligibility Requirements

The eligibility requirements for role of an Administration Officer are as under:

• A bachelor’s degree in any discipline or equivalent from an accredited university.
• Minimum of 10 years of relevant experience as Administrator or similar role in the Oil & Gas or Petrochemical Projects.
• Minimum 5 years of experience preferably in GCC region.

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