Wood UAE is presently looking for young, well mannered and trained candidate for job position of a Project Admin/Receptionist . The selected candidate will be required to perform his duties in administration department. This job has recently been posted by Wood UAE and is now open to all aspiring candidates.
Job Purpose of A Project Admin / Receptionist
- Provide all systematic administrative support and technical assistance in an organised and cohesive manner for the entire Project Team.
- Oversee travel arrangements, meeting room bookings, assisting visitors during business gatherings and organising all events / programs / meetings for the team.
Duties of A Project Admin/Receptionist
- Direct reports to the lead Administrator.
- Undertake Receptionist duties on adhoc basis, answer phone calls and ensure reception.
- Prepare correspondence, excel spreadsheets, power point presentations and meeting materials.
- Develop effective filing system for project key documents.
- Create and maintain project team technical documents and organisation charts (MS Visio).
- Assist with all local travel bookings and coordinate with Mobilisation Team on travel requirements.
- Ensure to approve all travel requests prior to booking travel.
- Coordination of new starts within the project team, ensuring desks, IT Equipment, phones, mobiles are allocated in a timely manner.
- Acting as IT Helpdesk to assist on all IT requirements.
- Ensure all project personnel CVs are in Wood format and keep database of these.
- Responsible for administrative task such as courier shipments, Office and Pantry Supplies requisition and maintenance.
- Attend to clerical tasks such as general photocopying, scanning, collating and filing support to project team.
- Support and coordination of all project requirements.
Who Can Apply ?
Qualifications
- Graduate Degree in related field.
Experience
- Minimum of 5 years relevant experience.
- Experience of working with multi-national and multi-cultural project teams.
- Previous experience of working in the Middle East would be an advantage.
Skills & Knowledge Desired
- Knowledge of office management systems and procedures.
- Excellent time management skills and ability to multi task and prioritize work.
- Highly motivated and self reliant.
- Attention to detail and problem solving skills.
- Confident and assertive.
- Open thinker and innovator.
- Flexible and adaptable.
- Accuracy and meticulous.
- Flexible and efficient.
- Excellent computer skills Computer literate MS Office / Visio.
