Khaleej Times
Travel/Tourism Industry is actively seeking a proactive and detail oriented Office Assistant in Sharjah. This vacancy was published on Khaleej Times on 22 January, 2024. The role holder will play a crucial role in maintaining the day-to-day operations of our office, providing administrative support to various departments, and contributing to the overall efficiency of our organization. Submit your CV if you are interested in this role.
Responsibilities of Office Assistant
- Greet and assist visitors in a friendly and professional manner.
- Answer and direct phone calls to the appropriate personnel.
- Provide general administrative support, including photocopying, filing, and data entry.
- Assist in scheduling and coordinating meetings and appointments.
- Manage and maintain office supplies inventory.
- Organize office and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages
- Resolve office-related malfunctions and respond to requests or issues
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues
- Perform receptionist duties when needed\
Requirements of Office Assistant
The requirements for the job of Office Assistant are as following.
- High school diploma or associate’s degree.
- Experience of 1 – 2 Years as an office assistant or in a related field.
Skills & Knowledge Desired
- Knowledge of “back-office” computer systems (ERP software)
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
- Proficiency in MS Office