Travel Services Coordinator Al Futtaim Private Company LLC

The Corporate Travel Services Coordinator  at Al Futtaim Group will be the internal and external focal point of contact for all matters related to invoicing processes and error handling, data and reporting accuracy, audits and implementations. you also must have a high attention to details and analytical skills to effectively assess situations in autonomy, drive change and deliver results. This position requires strong ability to efficiently collaborate with various internal and external stakeholders and a good knowledge of the overall end to end travel booking to expenses claim process.

Duties of Corporate Travel Services Coordinator

• Coordinates with Travel Management Company, Al-Futtaim Finance and HR departments on invoice error handling to ensure healthy payment cycles.
• Defines a process to streamline the implementation of new Al-Futtaim entities and coordinates with internal stakeholders and Travel Management Company to proactively set up new entities.
• Performs regular audits of travel reports to ensure contract application, travel and expenses policy ompliance, cost application and employee data accuracy.
• Performs periodical quality checks of employee profiles available in online booking environment against HR master data.
• Supports the implementation of new forms of payment and contributes to the invoicing process by reconciling and validating invoices.
• Supports the implementation of a business travel dashboard available for internal stakeholders and performs frequent quality checks.
• Partners with internal and external stakeholders to create a travel process document library.
• Owns the administration of online booking tool, intranet travel page and work related to contract set up with travel suppliers.

Requirements for Corporate Travel Services Coordinator

• Bachelors degree in relevant field.
• 3-5 years experience in corporate travel environment from customer or supplier side.
• Experience with corporate travel platforms is desirable.

Skills Desired

• Analysis and problem solving.
• Stakeholders management.
• Effective communication skills.
• Advanced MS office.
• Good knowledge of travel booking to invoicing end-to-end process.
• Fluent in English, Arabic would be an advantage
• Must have good analytical and data management abilities.

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