Transportation Administrator Madinat Jumeirah Resort

Jumeirah Group

https://www.jumeirah.com/en +971 4 3665000 [email protected]

Madinat Jumeirah Resort is looking to hire suitably skilled and devoted candidate for role of Transportation Administrator. As a job holder the candidate will be responsible to complete daily given task from management and ensure the efficient day-to-day operation of the office, support the work of management and other staff.

Responsibilities of Transportation Administrator

Acting P.A. to the Transport department (HOD or Manager)
Centre point of all Coordination with regards to CSI / Quality/ Training (This is in direct relation with the Training Officer), /Sales/ Engineering/ Stores, Purchasing, Human Resources, Finance, C & I, Confidential correspondence, guest correspondence etc
Analyze, recommend, implement and evaluate streamlined processes, procedures, systems and methods for Transport transactional administration to maximize efficiency and effectiveness.
Establish and maintain strong working relationships with colleagues and external agencies and suppliers.
Solve typical colleague issues and answer questions related to policies and procedures.
Monitor Time checks to ensure the accuracy is maintained on daily basis.
Prepare documents, reports as required, also any task assigned for operational requirements, and coordinate with team leaders and team members to accomplish operational requirements.
Handle confidential matters/ information with the appropriate level of sensitivity.
Perform any related duties and special projects as requested.
Acts as an intermediary between transport colleagues and other relevant departments (HR, Finance, Payroll etc)
Assist the HOD in day-to-day project related & operational matters.
To attend meetings whenever required – minuting meetings and communicating the same to relevant departments.
Assist the manager/ HOD with all Excel/ Word/ Power point charts and presentations.
Supervise Training Officer and ensure that all matters relating to Training office for Training nominations/schedules/ Monthly training reports are handled most efficiently.
Liaise with all Section Heads with regards to public holidays/ Lieu Days/Vacation
Purchase requests, raise the requests, maintain the files and follow up on pending requests.
Follow up on the receipt of the monthly/yearly P&L statements and ledgers in a timely manner and distribute the copies to relevant department heads.

What You’ll Do More?

To work in cooperation with Departmental trainers and training Officer to schedules their departmental induction plan in a timely manner.
To review and ensure that the Section Heads update the SOPs/JD/SPPs on a regularly basis in Mercury.
To liaise with Auditors and Section Heads during and after the internal and external audit.
To liaise with Human Resources relating to all matters of Transport.
To perform tasks given by the management to assist the department in jobs that might be beyond the parameter of your daily job responsibilities.
To ensure Billing is accurate and submitted to Finance on time, Check for any discrepancies and address to the management.
Update LD, P.H and attendance in the HR Links to be sent to HR.
To assist with GSE duties if required.
To check the Invoices, maintain necessary back up and records, to be sent to finance for approval and processing of payments.
Perform overall job functions as required at this position.
Ensure All admin related to Concierge handled (ordering stationaries / Flags)
Handling Concierge E- butler / Guest Emails