Supply Chain Department Manager ADNOC UAE

The role of Department Manager Al Ain Supply Chain is to direct and manage activities of Abu Dhabi Supply chain department ensuring safe, economic, smooth and timely distribution, availability and supply of petroleum products to ADNOC distribution depots, service stations and customer sites throughout the UAE. Ensures effective utilization of company resources (Manpower, road tankers), inventory control, quality control and safe handling of equipment and products. Job ID for this vacancy is 20498.

Duties Of Supply Chain Department Manager

Product Planning and Management

• Oversee and lead liaising with Abu Dhabi Refinery to ensure availability of products as per requirements.
• Ensures quality of product is as per ADNOC Marketing specifications during receipt, storage and throughout the product delivery process.
• Ensure timely and regular follows up on weekly and monthly product and supply requirements.
• Approves quantity (GRN) certificates in accordance with received quantities issued by ADNOC Refining.
• Direct, coordinates and supervises the activities of supply and distribution section in Mussafah, Dhow harbor and Military (Ganthooth & AD Naval base) Depots.
• Ensure continuous and uninterrupted supply of petroleum products to customers, service stations and other Depots.
• Reviews invoices submitted by the contractors and approves for the payment on their services or on delivery of product.

Distribution Planning and Management

• Oversee the overall process of distribution planning and management.
• Ensure prompt delivery of products to service stations and customers as per requirements.
• Coordinate with Sales, Regions and Aviation divisions; including preparation of daily petroleum product distribution program from various depots.
• Ensure timely delivery and adherence to delivery schedule, clearance of any pending/ urgent deliveries, prompt follow up of PDN/PTNs and timely update of registers and database etc.
• Ensures that adequate resources are identified / available for smooth product delivery process and to achieve both internal and external customer satisfaction.
• Monitor to ensure that cancellations and errors in issuing PDN/ PTN are minimized and reasons for cancellation are recorded and forwarded to supply section for further action.
• Ensures that all company vehicles are in good working condition and advises management for replacement as required.
• Coordinate with fleet Maintenance Department to execute the preventive maintenance program of company road tankers without disturbing the product delivery schedule.
• Ensures contractors and external customer vehicles are meeting ADNOC operational and safety standards.
• Carry out periodic inspection of the vehicles jointly with HSSE & Fleet Maintenance team.
• Periodically reviews and advices on Driver’s performances & violations reports, which are prepared with the help of VTS.
• Reviews and approves contractor and external customer vehicle’s work permits.
• Ensure the fitness of the vehicles, validity of documents, contract expiry etc.
• Review monthly vehicle performance report and forwards it to management.
• Approves Annual Leave Program for the subordinates by ensuring adequate number of staffs is available for smooth running of Depot operation and for execution of scheduled Distribution program.
• Coordinates with General Service Department for ADNOC vehicles registrations (New/renewal), road permits and for obtaining security passes, for the employees and vehicles, required for their access to various restricted customer sites and Depots.

Depot / Terminal Operations Management

• Manages and control the receipt, storage, pumping and loading activities by Mussafah, Dhow harbour and Military (Ganthooth & AD Naval Base) Depot.
• Ensures that quality checks are carried out on receipt of products for all products received from the refinery or from the ships, before distribution to other depots/ locations.
• Ensures safe and secure operation of product loading, unloading and product delivery process at the depot including exercising quality control of the stored products to prevent contamination of product during receipt, storage, loading and delivery process.
• Ensures safe handling and safe operations of all equipment and installations in accordance with HSSE regulations.
• Attends emergency situations (including Major accidents, serious breakdowns, spillage etc.) occurs inside depot or during transit of product to customers, filling stations or depot by company or contractor vehicles.
• Proposes solutions and provides guidance.
• Resolve unforeseen matters which could affect the quality of service or delivery in line ADNOC P & P.
• Guide the team to take precautions to avoid negative impact on the service provided.
• Ensure the availability of firefighting system by arranging to coordinate with the Maintenance team to keep the system in good working condition.

Inventory Management

• Controls and follows up daily pumpable stock position of various products in all depots and storages as per schedules.
• Operates an effective loss control/ loss prevention policy.
• Investigates any incidents and prepares reports and recommendations on preventive measures to be taken.
• Review various statistical product stock and financial reports prepared by Abu Dhabi Supply chain staff, before submitting to senior management.
• Liaises with Supply chain support team concerning the receipt and storage of products.
• Meet the dynamic stock levels as advised by management.

New Projects and Maintenance

• Provides necessary support to EPD with regard to any major expansion/ overhaul of the equipment and facilities in depots/ terminals including defining scope of work, project specification, CAPEX, technical evaluation of bidders etc.
• Coordinates and follow up with EPD on the progress of any new construction activities concerning the Abu Dhabi Supply Chain Department.
• Ensure that all the necessary support is provided at location for their timely completion.
• Coordinates with Maintenance and HSSE department for any maintenance or modification needs of all static equipment and installations as well as pipelines.
• Participate in projects reviews like HAZOP, HSEIA, HAZID and Risk Assessment etc. as and when required.

What You Will Do More As A Supply Chain Department Manager

Customer Relationship Management

• Coordinates and follows up contamination, spillage and sucking of products at customers and filling stations.
• Reviews and approves customer site inspection report.
• Ensure the suitability of the customer site for the product delivery process and also for access to the Road Tankers.
• Performs other related duties such as coordinating with other Supply chain department managers and other departments and divisions such as corporate and Retail sales, aviation, regions and maintenance etc. on matters concerning customer orders, distribution of products, transportation etc.
• Ensures AD supply chain employees are familiar and train with basics of customer services.
• Ensures customer complaints are always attended and closed by taking necessary corrective and preventive measures.

Performance monitoring, control and optimization

• Monitors the budget and continuously reviews operating expenses of depot/ terminals, transportation costs, inventory losses etc.
• Monitor to ensure optimal utilization of materials, consumables and assets including Manpower, company & contractor road tankers etc.
• Continuously reviews the various cost elements/ heads.
• Develop & drive initiatives for increasing productivity, reducing the overall cost of operations.

Requirements For Supply Chain Department Manager

The eligibility requirements for the role of Supply Chain Department Manager are as under:

• Bachelor’s Degree in Engineering or other relevant field.
• 12 Years including minimum 5 years of experience in depot/ terminal operations department and 3 years at managerial level.

Supply Chain Manager Al Futtaim Retail UAE

Tagged as: Supply Chain Manager