Al Futtaim Group
Al Futtaim Group is actively seeking qualified and experienced individual to take on the role of a Specialty Leasing Administrator. The selected candidate will be responsible to provides support to the SL department and management in performing their key responsibilities. Accountable for performing a variety of administrative support functions to monitor and ensure timely workflow delivery such as but not limited to, generating daily reports, financial reports, maintaining file and data, License agreement preparation, outstanding arrears follow up, renewal preparation and tracking. In addition, Coordination with the SL Team, Finance Department, Retail Delivery Team and all related departments.
Duties of Specialty Leasing Administrator
- Ensure that all documentation is accurate and completed in a professional and timely manner.
- Responsible for coordinating the filing and administration in a professional and orderly manner.
- Ensure all relevant operational policy and procedure manuals are maintained and current.
- Contribute to the provision of an effective service by ensuring accounts and reports are processed and forwarded within agreed timelines.
- Able to assume some accountability for work performed and to meet prescribed priorities.
- Able to apply basic knowledge of administrative practices and procedures.
- Contribute to the effective management of the SL department in consultation with the department head.
- Ensure the provision of an efficient and effective record and file management system by managing and processing records, collation of relevant data, and maintaining appropriate paperwork.
- Be aware of, and practice according to, the organisation’s Aims, Objectives & Core Values.
- Demonstrate the ability to work positively within a team to achieve team goals and work harmoniously and effectively with other team members to achieve delivery excellence.
- Demonstrated understanding of all relevant external legislation & internal policies and procedures that relate to this position and the Organisation.
- Participate in and contribute to quality improvement programs and other facility activities to meet Service/Accreditation Standards.
- Able to demonstrate a commitment to good occupational health & safety practice by raising issues and identifying / reporting all hazards through appropriate processes; and complying with OHS&W policies and procedures and contributing to a safe working environment by observing all Occupational Health and Safety regulations.
- Able to participate in identifying and assessing potential risk arising from the business.
- Continually develop both personally & professionally to meet the changing needs of your career & industry.
- Attend all training sessions provided by the organisation and be actively involved in other training & development as required.
Wha You’ll Do More?
- Motivated to achieve required goals / tasks relevant to the position.
- Demonstrated ability to undertake assigned duties, to work within agreed timetables and deadlines and to accept responsibility for accurate and efficient completion of each task.
- Ensure compliance with the requirements of the Code of Conduct with regard to integrity, respect and accountability.
- Actively participate in the Performance Management process as required and to develop in consultation with your manager/ supervisor a personal / professional development plan.
- Act in a professional manner at all times when dealing with internal & external clients.
- Positively promote the organisation both internally & externally.
- Be prompt and provide courteous service to clients, colleagues and the broader community.
- Maintain confidentiality on all issues relating to the Organisation, the clients & fellow colleagues.
- Treat all clients with respect & equality, whilst being responsive to their needs.
- Maintain a professional and appropriate telephone manner and be responsive to telephone inquiries.
Eligibility Requirements for Role of Specialty Leasing Administrator
The eligibility requirements for role of a Specialty Leasing Administrator are as under:
- Graduate degree in Business Administration or relevant discipline industry, such as MECSC/ICSC/ CLS.
- 3 years administration experience.
Skills Desired
- Advanced knowledge of Microsoft Word and Excel.
- Knowledge of using database systems.
- Advanced typing speed.
- Ability to work autonomously.
- Exceptional presentation and interpersonal skills.
- Problem solving skills.
- Ability to plan and prioritise workloads to meet deadlines.
- Outstanding organisational and time management skills.
