Senior Manager People & Culture Bahrain Aldar Education UAE

Aldar Education is currently seeking an outstanding Senior Manager People & Culture (Bahrain) to lead the People & Culture department for a new Aldar Education school based in Bahrain. The Senior Manager People & Culture (Bahrain) needs to provide an effective people related support function to the Principal and school employees, and to be the key point of contact for new, current and exiting staff at the school. They must continuously strive to exceed internal & external customer expectations, while embracing the School and Aldar Education Core Values. They will embody the values, vision and ethos of Aldar Education and assist the Principal’s in implementing process and policy which will ensure high quality and successful outcomes. To support the Principal’s and SLT teams in the school to ensure business objectives are met.

Responsibilities of Senior Manager

• Support SLT in the effective attraction and recruitment of school based staff.
• Manage the onboarding process for all incoming staff, including pre employment communication to ensure new starters are aware of the requirements for their role and for working and living in Bahrain.
• Coordinate and manage employee exit processes, liaising with the Operations teams.
• Ensure adherence to updated Employment Law at all times.
• Coordinate the school’s probationary processes in accordance with group wide policies and processes.
• Coordinate performance review and appraisal cycles in accordance with group wide policies and processes to support the SLT in achieving a high performance culture.
• Training & Development; Ensuring all employees in the school are trained on new processes, policies and their implementation in the school.
• Health and Safety: work closely with Operations Team to ensure to risks are mitigated, and communications are distributed.
• Ensure all personnel files are up to date, absence management, contract updates and offers.
• Conducting annual P&C audit for related school to ensure files are updated and compliant.
• Lead retention & Employee Engagement for respective school employees.
• Assist in guiding junior HROs or P&C Assistant on daily operational matters.

Talent Acquisition & Onboarding

• Utilize company’s careers website and subscribed job boards to advertise and manage vacancies and candidate lifecycles.
• Drive pro active recruitment at school level for the Academic Year.
• Conduct pre employment safer recruitment checks for all staff, including references and suitability/police clearances and ensuring appropriate follow up based on each case.
• Ensure the school’s recruitment activity is in line with the staffing headcount, with the School’s Ops Manager and HQ People & Culture Check employment contracts against budget and headcount before it reaches the Principal for signature.
• Coordinate new starter induction in school, and ensure communication takes place pre employment.
• Ensure relevant education regulatory body applications are processed for new staff, ensuring clarity of timelines and providing guidance and support where required.
• Ensure the visa and work permit applications are processed for new staff, ensuring new employees are aware of their requirements, in line with group wide guidance and in collaboration with the HQ People & Culture & Public Relations teams.
• Create and issue contracts, contract renewals and associated documentation in line with the group wide terms and conditions and policies.
• Responsible to organize potential onboarding flights/hotel and raise relevant PRs.
• Coordinate new starter induction in school, and ensure communication takes place pre employment.
• Drive, track and advise SLT team and OSM/OMs on schools Nationalization target to ensure KPI achievement.
• Manage the onboarding of school based staff, liaising with IT for relevant systems / email set up and processing staff ID cards.
• Liaise with government relations to ensure new staff are compliant in terms of all applicable government and educational regulatory body approvals before the start of the Academic Year and general joining date.
• Assist Principal, HQ P&C and Finance in setting up the Manning budget suggestion and related expenses.

Performance Enablement

• Coordinate performance review and appraisal cycles in accordance with group wide policies and processes to support the SLT in achieving a high performance culture.
• Track and provide reports to HQ P&C on all key performance cases.
• Create and update Job Descriptions inline the performance enablement process and competency frameworks based on schools roles.
• Professional development monitor, book and track PD for school staff and provide reports as requested by the SLT, School Ops Manager and HQ P&C Operations.

People & Culture Operations

• Health Insurance applications, renewals, cancellations and associated management for all school staff in coordination with the HQ Rewards Team.
• Management and reporting of staff time and attendance, including managing the time and attendance systems.
• Keep the school Organization chart up to date.
• Responsible for issuing NOCs and other relevant staff letters (e.g. Bank, Government, Immigration, experience letters etc.).
• P&C KPIs collate people P&C KPIs collate people metrics based on the Aldar Education P&C KPI requirements and provide reports on a monthly and ad hoc basis, including but not limited to absence, turnover, PD, recruitment activity, disciplinary and performance management cases, compliance rates (visas and applicable education regulatory body approvals etc.).
• Process exiting staff as leavers and ensure all associated exit procedures are completed, including liaison with HQ payroll for the calculations of full and final settlements, and associated housing close out procedures
• Responsible for ensuring all resigned staff have correct. acknowledgement letter and all relevant documents collated; Exit clearances are completed.
• Maintain up to date confidential employment records and staff files on site at school.
• Maintaining HR systems and ensuring they accurately reflect the staffing within the school.
• Monitor and maintain CTC, ensuring agreed headcount is correct.
• Participate in group wide P&C meetings in order to share knowledge, best practice and to ensure consistency within group standards.

Employee Relations of Senior Manager

• Provide advice, counsel and guidance to employees on relevant issues and escalate to SLT or HQ Head People Culture where required.
• Provide support to SLT in managing informal ER cases in accordance with group wide policies and standards.
• Track all employee relation cases and keep higher management informed of any legal cases.
• Be the first point of contact for legal cases.
• Maintain and manage all employee relations files.

Job Requirements of Senior Manager

• Minimum degree of higher education in Human Resources or related field.
• Related industry qualification, of graduate level, for the assigned functional area(s).
• Recognized HR Qualification and/or professional subscription (eg CIPD) desirable.
• Minimum 8 years in HR or Recruitment in any industry.
• 7 year in Generalist HR within a service related industry.
• Education industry experience preferable.
• Experience liaising with government bodies in Bahrain as well as a working knowledge of Immigration requirements and processes.

Skills & Knowledge Desired

• Sound working knowledge of Bahrain Labour Law.
• Strong Safer Recruitment Practice knowledge.
• Competent using IT systems, including Microsoft Word/Excel/Outlook.
• Education regulatory body requirement knowledge of strong advantage.
• Strong organizational and prioritization skills.
• Enables a working environment that promotes trust, equality and fairness.
• Fluent English communication skills, written and oral (Arabic proficiency is desirable).
• Attention to detail with diligent follow up, and able to execute in a timely manner.
• Skilled in multi tasking and handling pressure.
• Organizational ability, of self and others.
• Forethought and forward planning (particularly for all Government compliance matters).
• Capable of influencing people and talented in networking with cultural sensitivity.
• Excellent interpersonal skills.

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