Secretary United Al Saqer Group Abu Dhabi

United Al Saqer Group is currently recruiting a Secretary to join their exceptional team in Royal Joinery located in Mussafah Abu Dhabi. This is an exciting and challenging opportunity for someone with proven experience in supporting high-level executives and management. If you have a proven track record of juggling multiple tasks with ease and possess strong communication skills, both written and verbal, then this is the role for you! Don’t miss out on this amazing opportunity to showcase your talents and contribute to the success of their joinery business.
The salary for this role ranges from 5000 AED to 12000 AED, which may be slightly negotiatable during the interview.

Duties of Secretary

• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic book keeping work.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make travel arrangements for executives.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Compile, transcribe, and distribute minutes of meetings.
• Manage and maintain executives’ schedules.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Set up and oversee administrative policies and procedures for offices and/or organizations.
• Supervise and train other clerical staff.
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Interpret administrative and operating policies and procedures for employees.

Eligibility Requirements for Role of Secretary

• High School Diploma.
• 2-3 years of relevant experience performing a variety of administrative support functions.
• Experience in project coordination, correspondences, etc.

Skills Desired

• Computer skills including ability to operate MS Office and other word processing programs at a highly proficient level.
• Knowledge in Oracle system is an advantage.
• Communication proficiency in English verbal and written.
• Professionalism with pleasing personality.
• Respectful and courteous.
• Excellent communication skills (verbal & listening).
• Good writing skills.
• Analytical and problem solving skills.
• Trustworthy.
• Stress resilience.
• Time Management, Planning & Organizing.

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