Secretary NAFFCO UAE

NAFFCO is presently hiring qualified and experienced candidates for the job role of a Secretary in Dubai. Candidate will be responsible for a variety of tasks, including scheduling appointments, managing calendars, preparing documents, organizing meetings and handling correspondence. Desirous candidates fulfilling under mentioned criteria are encouraged to submit their applications.

Responsibilities of Secretary

• Maintains agenda and assist in planning appointments, board meetings, conferences etc.
• Organizing and scheduling appointments and meetings for executives.
• Handling incoming calls and correspondence and redirecting them when appropriate.
• Maintaining office supplies and equipment and coordinating repairs and maintenance.
• Managing and updating filing systems, both physical and digital.
• Preparing reports, presentations and other documents as requested.
• Assisting with travel arrangements and expense reports.
• Managing calendars and coordinating schedules for executives.
• Taking minutes during meetings and distributing them to attendees.
• Screening and prioritizing incoming emails, mail and other communications.
• Providing administrative support to ensure efficient operation of the office.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
• Handle confidential documents ensuring they remain secure.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.

Requirements for Role of Secretary

• Bachelor’s degree in business administration or a related field.
• Minimum 2 years of experience in same field.
• Experience working as a Secretary, administrative assistant.

Skills And Knowledge Desired

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and other relevant software.
• Attention to detail and problem-solving abilities.
• Ability to prioritize tasks and work under pressure.
• Professional and friendly demeanor.
• Discretion and confidentiality.
• Ability to work independently and as part of a team.
• Proficient in computer technology especially Microsoft Office applications.
• Excellent verbal and written communication skills.
• Strong customer service and social skills.
• Exceptional organizational and time-management skills.
• Follows instructions clearly and accurately within a timely fashion.
• Proactive and enthusiastic about delivering positive results.

Secretary Financial Services Khaleej Times Dubai

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