Secretary NAFFCO UAE

NAFFCO is presently hiring suitably qualified and experienced candidate for job role of Secretary in Dubai. The selected candidate will be responsible for a wide range of tasks, from scheduling appointments and taking minutes to preparing documents and managing travel arrangements. Candidates desirous for this role should submit their resume to begin with the application process.

Duties of A Secretary

• Maintains agenda and assist in planning appointments, board meetings, conferences etc.
• Organizing and scheduling appointments and meetings for executives.
• Handling incoming calls & correspondence and redirecting them when appropriate.
• Maintaining office supplies and equipment and coordinating repairs and maintenance.
• Managing and updating filing systems, both physical and digital.
• Preparing reports, presentations and other documents as requested.
• Assisting with travel arrangements and expense reports.
• Managing calendars and coordinating schedules for executives.
• Taking minutes during meetings and distributing them to attendees.
• Screening and prioritizing incoming emails, mail and other communications.
• Providing administrative support to ensure efficient operation of the office.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc).
• Handle confidential documents ensuring they remain secure.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.

Requirements for Role of A Secretary

• Bachelor’s degree in business administration or a related field.
• Minimum 2+ years of experience in same field.
• Previous experience as a secretary or administrative assistant.

Skills & Knowledge Desired

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and other relevant software.
• Attention to detail and problem solving abilities.
• Ability to prioritize tasks and work under pressure.
• Professional and friendly demeanor.
• Discretion and confidentiality.
• Ability to work independently and as part of a team.
• Proficient in computer technology especially Microsoft Office applications.
• Excellent verbal and written communication skills.
• Strong customer service and social skills.
• Exceptional organizational and time management skills.
• Follows instructions clearly and accurately within a timely fashion.
• Proactive and enthusiastic about delivering positive results.

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