Secretary Medical Sheikh Shakhbout Medical City Abu Dhabi

Sheikh Shakhbout Medical City is seeking for desirous and motivated candidates for the job role of a Secretary Medical-Operations Management in Abu Dhabi, UAE. The goal of the medical secretary support is to ensure a smooth workflow of medical services, through the physicians who will deliver the best care to patients. This job was listed by SSMC on 16 October 2023 and is now vacant for all eligible aspirants.

Job Purpose of A Secretary Medical

Responsible for providing secretarial support to the supervisors, division chairs and the physicians of the assigned medical departments by running the departmental requests and handling information requests for the physicians.

Job Duties of A Secretary Medical

• Manages the conduct of all general affairs which affect the supervisor of the assigned office
• Coordinates and provides assistance with the appointment for the visitors and assists with the telephone callers to subordinate personnel, as necessary
• Facilitates screening and replying to email and re-routing it to other units for action, where appropriate.
• Manages paperwork and required signatures from the supervisor.
• Handles routine queries personally.
• Maintains confidentiality of information and correspondence for the supervisor’s signature.
• Establishes a variety of correspondence and compiles periodic reports on board instructions from the supervisor.
• Provides routine information from records to other organizational units.
• Maintains proper files and other office systems necessary.
• Handles minor administrative matters, based on knowledge and judgment of Hospital regulations, procedures and policies.
• Completes project assignments as requested.
• Prepares a monthly template for On call and circulate it to concern department and other entities.
• Maintains  all required physicians training .
• Communicate with internal & external parties like DOH for schedule exam with other examiner if applicable.
• Manages the daily / weekly / monthly agenda and arrange new meetings within division, internal and external users, and write minutes if applicable.
• Prepares LOGbook for Surgeon physicians as per request.
• Undertakes reception duties, from answering the telephone to redirecting callers.
• Ensures all documents  are in the appropriate format.
• Maintains the highest standards of the patient care.
• Monitoring office supplies and ordering replacements.
• Assists with copying, scanning, faxing & emailing.
• Reports any unethical issue & informing about any of risk indicators in the hospital.

Qualification

• Diploma or Bachelor’s degree in Business Administration preferred.
• Additional training in Medical Administration is a plus.
• Secretarial School Diploma (NLT 2 years curriculum) or equivalent.

Experience

Tagged as: Secretary