Secretary Etihad Airways Abu Dhabi

Etihad Airways, the national airline of the UAE, was formed in 2003 and quickly went on to become one of the world’s leading airlines. From its home in Abu Dhabi, Etihad flies to passenger and cargo destinations in the Middle East, Africa, Europe, Asia, Australia and North America. Together with Etihad’s codeshare partners, Etihad’s network offers access to hundreds of international destinations. In recent years, Etihad has received numerous awards for its superior service and products, cargo offering, loyalty programme and more. Etihad is recognized as one of the world’s leading airlines in response to COVID-19 and was the first airline in the world to fully vaccinate its crew on board. Currently, the Airline is seeking a proficient Secretary, Technical Services in Abu Dhabi. Apply now to join in this Administrative role.

Purpose of Secretary

A Secretary for Technical Services branch at Etihad Airways will Independently manage and organize the efficient functioning of the Executive office. He/She will Prioritize all appointments and activities.

Responsibilities of Secretary

• Management of the Executive’s agenda, Maintain diary, maximizing effective utilization of time.
• Ensure all matters brought forward are responded and attended to in an appropriate manner.
•  Serve as front line person welcoming visitors and handling of high-level communication and correspondence with authorities and external parties.
• Efficiently process and manage all inbound and outbound data and information, both confidential and routine.
• Screen and sort mails, e-mails and other documents.
• Ensure Acknowledgments and responses are provided.
• Review documents and if necessary, ask for supporting data before forwarding for approval and signature .
• Prepare correspondence, create reports, dashboards and presentations.

What you’ll do

• Manage discrete projects and assignments, ensuring accuracy of information, attention to detail, timely data collection, integration of information, preparation and submission within required timelines.
• Assist in department specific tasks (e.g. update and maintenance of records, IT systems, databases), functions and other special projects as required.
• Liaise with high level contacts i.e. Chief’s and their offices.
• Manage and organize internal and external meetings; communicate and confirm attendees, agenda, ensure meeting resources (i.e. meeting rooms, handouts, food, equipment).
• Ensure preparation and follow up for regular department meetings.
• Take minutes of the meetings where required and distribute to attendees in a timely fashion.
• Manage the department’s petty cash and cost center. Process PR’s and PO’s in line with Procurement Procedures.
• Maintain records of expense claim Documentation, Invoices.

Education & Experience

• Minimum high school diploma, with Additional Certifications on Office Management or Secretarial and computer courses.
• 4+ years overall experience which at least 1 to 2 years in Secretarial or Administrative roles.

Skills

• Excellent Communication skills and fluency in English.
• Excellent use of Excel.
• Business and Presentation skills.

Secretary Khaleej Times Dubai

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