Secretary Dnata Airline UAE

An exciting job opportunity has been announced by Dnata Airline for job role of skilled Secretary in Dubai. The successful candidate will provide secretarial assistance to Admin. & Briefing Superintendent ensuring that all general office work is up-to-date and office procedures are followed.

Duties of A Secretary

• Distribution of mail for department/cabin crew. Liaising with other departments regarding IFS related issues. Compose, type and despatch routine letters, memos and other correspondence of Admin Section.
• Keep Admin & Briefing Superintendent advised of daily schedule by maintaining diary of planned meetings and appointments and preparing files of documents relevant to each meeting.
• Provide easy access to documentation by developing and maintaining efficient filing systems.
• Maintain company reference manuals by amending and updating details to ensure current and correct information is always available.
• Attend specified In-flight Services meetings to record procedings and produce minutes ensuring accuracy of detail and correct distribution.
• Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.
• Liaise with Training School/Centre to co-ordinate planning of training courses undertaken by In-flight Services Administration & Management staff, maintaining and updating records and ensuring that staff are provided with course joining instructions and syllabus.
• Participate in the activities of the Leave and Travel and In-flight Services Library sections by assisting with allocation of annual leave and production of manuals.
• ‘ To understand and apply the IFS Quality Policy enthusiastically to fully satisfy our customer requirements 1st time every time.

Requirements of Secretary

The requirements of Secretary are as under:

• 12 Years schooling or equivalent.
• More than 3 years of Administration & Secretarial experience.

Skills & Knowledge Desired

• Accurate typing speed 60/80wpm.
• Shorthand/Speed-writing an advantage.
• Telephone Techniques.
• Computer literate in software packages i.e. WordStar, WordStar Advance.
• Word Perfect, Formtool, MS Word, Excel, E-mail, Beeline and Sita (General Office Automation systems).
• General working knowledge of Airline procedures and Business Administration.
• Pleasant telephone manners.
• Ability to organise work on priority basis.
• To work under pressure with minimum supervision.

Client Relationship Executive Dnata Airline UAE