Al Tayer Group
Al Tayer Group is currently looking for a Sales Administrator who will be responsible to support relevant department by providing professional administration-related services, enabling the team to function effectively and efficiently. This is a mid level full time role. The salary of this role ranges from 5000 AED to 12000 AED, which may be slightly negotiatable during the interview.
Reesponsibilities of Sales Administrator
- Ensure all legal documentation is in order prior to release of VCC / Hayaza for all new or used vehicles.
- Reconciliation of VCC/Hayaza certificates, stock movement, and stock on hand in order to ensure accuraterecords in line with the information available on the system.
- Coordinate with sales to receive insurance policy, with GRO for registration of the vehicle and for purchaseof Salik tag, etc. prior to delivery to the customer.
- Track the daily vehicle delivery and follow up to ensure timely invoicing of the same and timely processing ofcustomer refunds.
- In case of trade-in of vehicles, ensure appropriate documentation is received and payments received and released as applicable to customers and banks.
- Provide necessary support services to departments and provide general administrative duties to support the smooth functioning of business.
- Maintain the necessary documentation system for efficient and orderly storage and retrieval ofdocuments and information.
- Maintain and update all necessary records, files and databases.
- Procurement of consumables for the showroom by following all related processes.
- Planning, organizing, anddistributing uniforms and stationery to the floors.
- Monitor leave of staff, including posting of leave, arranging annual leave ticket, keeping track of unauthorizedabsenteeism and coordinating with payroll, HR, and GR for leave notification, passport requests, etc.
- Facilitate timely requisition and distribution of employees’ documents, such as passports, labor cards and other documents.
- Co-ordinate with logistics and workshop for movement of vehicles, PDI, issuing PO for accessory fitment,re-conditioning and outside work.
- Raise LPO’s and ensure timely follow-up of the payments.
- Ensure applicable system updates in a timely and accurate manner.
- Timely submission of bank deal documents to F&I and credit invoices to customers.
Eligibility Requirements
The eligibility requirements for role of a Sales Administrator are as under:
- Gaaduate, preferably in commerce.
- 3-5 years experience in similar role (administration) having 1 1–2 years work experience in automotive industry.
