Role in EFM Emaar UAE

Emaar is currently hiring a candidate for the Role in EFM in Dubai, Level 7, Emaar Business Park 1 Dubai Hills Estate, United Arab Emirates. This is an Intermediate level full time job. And salary can range between 8000-15000 AED/month.

Responsibilities of Role in EFM

• Administrative and Executive Support: Offering direct administrative support to the department head, including managing schedules, coordinating meetings & handling correspondence & follow ups.
• Assisting the department head in preparing for presentations, reports & strategic meetings by conducting research and analysis on various topics.
• Undertaking general administration and case-specific work as directed by the department head.
• Maintaining accurate and confidential records, setting up & managing electronic databases for technical documentation & ensuring efficient document handling and archiving.
• Creating dashboards, monitoring departmental budgets, managing contracts & tracking expenses.
• Providing administrative support, managing daily operations & coordinating activities.
• Overseeing incoming and outgoing correspondence, maintaining records & ensuring confidentiality.
• Operational & Financial Coordination: Coordinating logistics for appointments and travel arrangements.
• Assisting in the management of departmental budgets, monitoring expenses & preparing financial reports for the department head’s review.
• Tracking and managing Key Performance Indicators (KPIs) and departmental objectives to ensure targets are met and recommending process improvements.
• Maintaining supplier and service contracts, overseeing billing processes & following procurement procedures.
• Assisting in reviewing documents, overseeing communication channels & providing insights for approval requests.
• Maintaining supplier contracts, overseeing billing reconciliation & managing purchase requisitions.
• Communication and Reporting: Facilitating communication and coordination within the executive team to facilitate efficient work progression.
• Preparing and assisting in the development of presentations, reports & research analysis.
• Drafting and editing communication materials and handling high-level email correspondence ensuring leadership communication standards are reflected in all outgoing messages.
• Recording customer interactions, updating records & circulating queries for resolution & ensuring timely follow-ups.

What you will do more

• Resource and Compliance Management: Identifying risks and issues associated with department functions, signaling operational plan implications & supporting better governance and compliance.
• Coordinating with HR for staffing processes including hiring, onboarding & offboarding, as well as managing the outsourced staff budget.
• Conducting audits of procedures and budgets, identifying discrepancies & managing corrective actions.
• Continuous Improvement & development: Analyzing and recommending process enhancements to improve efficiency.
• Training and guiding new admins, ensuring adherence to processes.
• Conducting frequent audits of budgets and processes, identifying gaps & managing corrective actions.
• Organizing team-building activities and initiatives for staff welfare and team cohesion.
• Self-Management Responsibilities: Stay updated with the latest trends and regulations in asset and facilities management.
• Pursue professional development opportunities to enhance technical management skills.
• Set personal performance goals and evaluate progress.
• Foster a culture of excellence and continuous improvement within the team.

Requirements for Role in EFM

• A Bachelor’s Degree in business administration, management, finance, or a related field
• 2+ years of experience in administrative support roles.

Skills And Knowledge Desired

• Data recording and reporting.
• Understanding of contract/legal agreements.
• Understand the principles of Asset/facilities management operations.
• Knowledge of document Management, software & tools.
• Knowledge of using ERP system (Oracle, SAP…etc.), software and tools.
• Identifying uncertainties and Risk management.
• Ability to coordinate with multiple stakeholders and manage timelines.

Front Office Ambassador Front Office (RAR SR) Emaar Dubai