Purchasing and Inventory Coordinator American Hospital Dubai

American Hospital Dubai is seeking a Senior Purchasing and Inventory Coordinator to join them in Dubai. This job opportunity was posted by the hospital on January 14, 2024 with the requisition ID 1989. This role encourages teamwork by showing initiative, and being knowledgeable in all aspects of the daily running and administration of the inventory functions.

Responsibilities of Purchasing and Inventory Coordinator

• Pro-active in the management of out-of-stock or short-delivered items, and reports such problems to the supervisor.
• Takes initiative in keeping storage areas neat and keeping an updated list of items stored in locations other than the pharmacy.
• Coordinates with relevant IT support personnel when encountered with IT problems.
• Monitors supplier price lists and bonus schemes and keeps records up to date.
• Liaises with pharmaceutical companies and disseminates relevant information to supervisor.
• Demonstrates self-direction, creativity and professional judgment.
• Prioritizes daily duties to ensure urgent orders and/or stock-related issues are entered/resolved in a timely fashion.
• Encourages teamwork by showing initiative, and being knowledgeable in all aspects of the daily running and administration of the inventory functions.
• Shows responsibility by entering GRNs as soon as stock with invoice is delivered, to ensure charging can be done.
• Shows initiative in preparing for inventory.
• Analyses GRN history, usage, net price, sales price, etc.
• Issues LPOs and prepares Excel sheets with all the required information.
• Calculates net price, sales price, incorporates bonus, etc.
• Prints inventory sheets, enters count into the system, and performs all other duties related to taking inventory bi-annually.
• Familiar with all protocols and procedures for receiving stock.
• Able to liaise with pharmaceutical companies regarding short-expired or expired stock.
• Performs any additional duties as required e.g. administration duties like filing, clerical work, photocopying, etc.
• Works accurately (pack sizes correct, correct supplier when ordering, etc.).

Qualifications & Experience

Following is the eligibility criteria for the role of Senior Purchasing and Inventory Coordinator at AHD:

• Bachelor’s Degree in Business Management or related field.
• 3-5 years of experience in a healthcare setting.
• Previous experience with pharmaceutical products and companies is advantageous.

Skills & Knowledge

• Excellent English verbal and written communication skills.
• Basic understanding of personal computers; computer literacy.
• Knowledge of Middle Eastern customs is advantageous.
• Knowledge of the Medicom re-order system, and procedures for obtaining quotes for non-registered products.
• Knowledgeable with all protocols and procedures for receiving stocks, handling returned or expired stock or exchanging for handling (‘stock swap’).

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