Projects Planning Specialist at Khalifa University is responsible for compiling facilities projects by organizing and controlling project elements and liaise with end users for the identification and implementation of their Facility requirements in accordance with University’s strategic objectives. Projects include minor new construction, fit out of shell spaces, renovation of existing spaces and major maintenance of existing building and campus infrastructure.

Responsibilities of Projects Planning Specialist

Operational Responsibilities:

• Assist in the development of project scope of work, budget, and timeline.
• Coordinate Facilities projects with internal and external parties involved, ensuring procedures and materials comply with specifications and standards.
• Coordinate the design process to ensure the design meets the intended goals of the project.
• Organize project inception workshops/meetings with internal and external stakeholders to gather their requirements.
• Attend pre construction meetings and review contract bidding documents.
• Review contract plans and specifications to ensure conformance with project requirements.
• Estimate quantities and cost of materials, equipment, and labor to determine project feasibility.
• Analyze survey reports, maps, drawings, blueprints, and other topographical data to plan projects.
• Compute load and grade requirements to determine design specifications.
• Assist in developing blueprints using CAD systems.
• Actively contribute to the completion of team goals and assigned tasks; clearly communicate information, ideas, or instructions verbally and in writing.
• Communicate and provide project reports status to the customer and Project Manager.
• Coordinate the bid/award activities for construction and design contracts.
• Review and analyze change order requests for merit and cost reasonableness.
• Oversee work in progress to gauge timeliness and conformance with agreed requirements and standards, and ensure that KU project quality standards are met.
• Schedule material and equipment purchase and delivery in coordination with the Procurement Department and other Departments.
• Maintain records related to facilities technical design drawings and specifications, maps, contracts, inspection reports, project schedules, and other related reports.
• Interact with team members to accomplish established goals.
• Maintain awareness of project safety concerns and potential violations.
• Adhere to the University’s information security and confidentiality policies and procedures, and report breaches or other security risks accordingly.
• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed.
• Perform any other tasks assigned by the Line Manager.

Job Requirements

The requirements for the job role of Projects Planning Specialist are as under:

Required Qualification:

• A Bachelor’s Degree in Business Administration or an Engineering related field.

Required Experience:

• Expats: A minimum of 5 years of relevant experience.
• UAE Nationals: A minimum of 0-1 years of relevant experience.

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