Procurement Officer Albatha Group Dubai
Full time @Albatha Group posted 2 months ago in Retail Shortlist Email JobJob Detail
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Job ID 25841
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Career Level Intermediate
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Experience 3 Years
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Gender Male Female
Job Description
Procurement Officer at Albatha Group will be responsible for the timely & competitive procurement of materials /services for Al Batha SES, ensuring timely delivery by vendors, enhancing service excellent to internal & external customers, and compliance with customer requirements / specifications. This is an Intermediate level full time job. And salary can range between 7000-15000 AED/month.
Responsibilities of Procurement Officer
- Negotiate with suppliers on lead-time, price and quality to obtain the maximum benefit for Al Batha SES.
- Evaluate new potential suppliers that meet company’s standards.
- Replicate purchase details with customer orders and required timeline for deliveries.
- Assist in solving problems arising with suppliers regarding delivery and payment terms.
- Check the invoice received from the supplier and reconcile the same with the purchase order(s).
- Prepare payment request to process payments in case of advance payment terms.
- Reconcile the order confirmation by vendors for any discrepancies and prices variations.
- Ensure that changes agreed after placement of P/O are updated in SAP system there & then.
- Continually follow-up to expedite open purchase orders to ensure that the MRP reports are accurate.
- Expedite overdue orders with suppliers and record revised delivery dates with order acknowledgement.
- Maintain a follow up file with all correspondence of purchase orders.
- Maintain purchase reports and prepare purchasing statistics for the month end report.
- Monitor, furnish & keep all records of current & previous estimates for quotation & references.
- Ensure the order confirmation by vendor & update in SAP at the same time.
- Develop, maintain, and manage a professional and courteous relationship with vendors and internal customers on all organizational levels that ensures service excellence.
- Follow up with suppliers to comply to order acknowledgement delivery dates to ensure timely collection of materials. Expedite overdue orders with suppliers and record revised delivery dates with order acknowledgement.
- Stakeholders’ engagement and participation in demand management (MRP) meetings
- Apprehend the potential problems & list the care instructions to be taken care of at all stages by respective contributors / stake holders.
What you will do more
- Liaise with accounts and suppliers to resolve any payment queries & A/P, reconciliation.
- Communicate frequently with the team to offer and obtain information.
- Facilitate team meetings and discuss what went wrong & what went right, for common understanding and awareness.
- Maintain confidentiality, integrity, and safeguard company’s trade secrets.
- (Payment Terms Improvements, Cost Savings, INCOTERMS, Services, Sourcing of new / alternate vendors) against all Purchase Requisitions
- Involvement in 100% implementation of automation of minimum 2 business processes, relevant to procurement.
- Creation of PO within 2 working days (ELV, Power & Systems Division) from the day of receipt of request with complete information and documents
- Resolving discrepancy and managing claims within 4 weeks from receipt of the notification from Forwarders / warehouse / sales team
- Attend internal meetings and trainings as advised by Line Manager / Supervisor
- Communicate frequently with team members to offer and obtain information.
- Ensure that company format, procedures (safety) and policies are followed.
- Ensure that ISO procedures and requirements are complied with.
- Ensure to comply with code of conduct and ethics.
- Examine products to verify conformance to quality standards.
- Review designs for accuracy and conformity to standards and regulations.
- Ensure that all completed/ on-going tasks are as per job specifications/procedures.
- Other duties as assigned.
Requirements for Role of Procurement Officer
- Degree in Business Management and / or Operations Management.
- Minimum of 3-5 years of experience in procurement operations.
Skills And Knowledge Desired
- Thorough knowledge of principles, methods, and procedures of purchasing and inventory control.
- Excellent communications and negotiation skills with suppliers and internal customers.
- Proficient in use of MS Office Applications (Words, Excel, Access) and SAP.
- Able to work well under pressure in a fast- paced environment.
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