Procurement Officer Albatha Group Dubai

Full time @Albatha Group posted 3 months ago
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Job Description

Procurement Officer at Albatha Group will be responsible for the timely & competitive procurement of materials /services for Al Batha SES, ensuring timely delivery by vendors, enhancing service excellent to internal & external customers, and compliance with customer requirements / specifications. This is an Intermediate level full time job. And salary can range between 7000-15000 AED/month.

Responsibilities of Procurement Officer

  • Negotiate with suppliers on lead-time, price and quality to obtain the maximum benefit for Al Batha SES.
  • Evaluate new potential suppliers that meet company’s standards.
  • Replicate purchase details with customer orders and required timeline for deliveries.
  • Assist in solving problems arising with suppliers regarding delivery and payment terms.
  • Check the invoice received from the supplier and reconcile the same with the purchase order(s).
  • Prepare payment request to process payments in case of advance payment terms.
  • Reconcile the order confirmation by vendors for any discrepancies and prices variations.
  • Ensure that changes agreed after placement of P/O are updated in SAP system there & then.
  • Continually follow-up to expedite open purchase orders to ensure that the MRP reports are accurate.
  • Expedite overdue orders with suppliers and record revised delivery dates with order acknowledgement.
  • Maintain a follow up file with all correspondence of purchase orders.
  • Maintain purchase reports and prepare purchasing statistics for the month end report.
  • Monitor, furnish & keep all records of current & previous estimates for quotation & references.
  • Ensure the order confirmation by vendor & update in SAP at the same time.
  • Develop, maintain, and manage a professional and courteous relationship with vendors and internal customers on all organizational levels that ensures service excellence.
  • Follow up with suppliers to comply to order acknowledgement delivery dates to ensure timely collection of materials. Expedite overdue orders with suppliers and record revised delivery dates with order acknowledgement.
  • Stakeholders’ engagement and participation in demand management (MRP) meetings
  • Apprehend the potential problems & list the care instructions to be taken care of at all stages by respective contributors / stake holders.

What you will do more

  • Liaise with accounts and suppliers to resolve any payment queries & A/P, reconciliation.
  • Communicate frequently with the team to offer and obtain information.
  • Facilitate team meetings and discuss what went wrong & what went right, for common understanding and awareness.
  • Maintain confidentiality, integrity, and safeguard company’s trade secrets.
  • (Payment Terms Improvements, Cost Savings, INCOTERMS, Services, Sourcing of new / alternate vendors) against all Purchase Requisitions
  • Involvement in 100% implementation of automation of minimum 2 business processes, relevant to procurement.
  • Creation of PO within 2 working days (ELV, Power & Systems Division) from the day of receipt of request with complete information and documents
  • Resolving discrepancy and managing claims within 4 weeks from receipt of the notification from Forwarders / warehouse / sales team
  • Attend internal meetings and trainings as advised by Line Manager / Supervisor
  • Communicate frequently with team members to offer and obtain information.
  • Ensure that company format, procedures (safety) and policies are followed.
  • Ensure that ISO procedures and requirements are complied with.
  • Ensure to comply with code of conduct and ethics.
  • Examine products to verify conformance to quality standards.
  • Review designs for accuracy and conformity to standards and regulations.
  • Ensure that all completed/ on-going tasks are as per job specifications/procedures.
  • Other duties as assigned.

Requirements for Role of Procurement Officer

  • Degree in Business Management and / or Operations Management.
  • Minimum of 3-5 years of experience in procurement operations.

Skills And Knowledge Desired

  • Thorough knowledge of principles, methods, and procedures of purchasing and inventory control.
  • Excellent communications and negotiation skills with suppliers and internal customers.
  • Proficient in use of MS Office Applications (Words, Excel, Access) and SAP.
  • Able to work well under pressure in a fast- paced environment.

Electrical Project Manager Albatha Group Sharjah

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