Personal Assistant Executive Office Jumeriah Mina A’ Salam Hotel Dubai

  • Full time
  • Dubai, UAE
  • Posted 2 weeks ago
  • 3000-7000 AED / Month

Jumeriah Mina A’ Salam Hotel Dubai is presently accepting applications from suitable candidate for the job role of Personal Assistant. The job holder will be responsible to ensure that the planning, coordinating, administration as well as communications and information functions and duties are carried out in a professional, discreet, exact, and prompt manner in accordance with the expected standards.

Responsibilities of Personal Assistant

  • Schedule meetings and appointments with external and internal guests
  • Check General Manager’s electronic mail system for any urgent messages and in his absence ensures matters are referred to alternative Executive Committee members for action and ensure response is made where required.
  • Ensure reports are on hand prior to meetings.
  • Ensure meeting correspondence & information are available for managers when having meetings.
  • Typing of all reports and correspondence received in either manuscript or dictated form.
  • Filing of all documents and update systems when necessary to ensure easy reference.
  • To manage an efficient and effective trace system for the General Manager to ensure action is taken at the appropriate time on relevant matters. Similarly ensure follow-up is done on matters initiated and requiring a response and deadlines are kept.
  • Book meeting rooms when required, including catering, billing, AV etc.
  • Manage travel arrangement including flights, accommodations, transfers etc.
  • Taking minutes of meetings and drafting necessary document for distribution.
  • Any other duties as may reasonably be requested by the management.
  • Always promote a professional image of the office to internal and external customers.
  • Attending various departmental meetings and preparing the minutes for distribution.
  • Coordination with colleagues who wish to meet the General Manager – giving them directives according to the Hotel policy and to take right route for resolving their issues, not to overload the General Manager.
  • Ensure equipment in Executive Offices, including photocopier is always working with adequate supplies of paper, toner, etc. call maintenance engineers when required.
  • Handling complaint or commendation letters replying to guests after investigation.
  • Handling Rooms Reservation, Rest Reservation and Show around bookings for the guests who contact General Manager’s office.

Requirements of Personal Assistant

  • High School Diploma or equivalent.
  • Formal Secretarial qualification.
  • At least 3 years’ experience as Personal Assistant to a Senior Manager.

Skills and Knowledge Desired

  • Has worked in multi-cultural environment.
  • High organization and administrative skills.
  • Flexible and easy to adapt.
  • Detailed knowledge of outlook/Accuracy in typing/ Shorthand/ Dictation.
  • Should be able to communicate well at all levels.

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