Personal Assistant American University in the Emirates

Personal Assistant at American University in the Emirates is looking a highly organized and efficient Personal Assistant to join their team and provide essential support to Senior Management in day to day operations. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively. The Personal Assistant will play a crucial role in ensuring the smooth functioning of the office, maintaining records, coordinating schedules, and assisting with administrative and non administrative tasks.

Duties of Personal Assistant

• Ensures appropriate protocol is implemented for the office when dealing with senior management and other official bodies.
• Manage a variety of tasks, including both office setting and personal arrangements and personal requests.
• Coordinate and oversee the arrangement of personal staff; manage hands on tasks, including office and personal arrangements ensuring all personal needs are met professionally and efficiently.
• Assist in managing calendars, scheduling appointments, and coordinating meetings, ensuring optimal time management and prioritization.
• Demonstrate flexibility and a proactive approach to a wide range of tasks, including serving as a driver as needed for business and personal trips.
• Manage transportation logistics and activities, and other personal arrangements to support a range of comprehensive needs
• Arrange travel bookings, hotel reservations, and other logistics as needed.
• Assist in preparing and distributing correspondence, memos, reports, and presentations as requested.
• Manage incoming and outgoing communications, including answering and screening phone calls, taking messages, and responding to emails in a professional and timely manner.
• Greet and assist visitors, ensuring a positive and welcoming experience.
• Assist with preparing and reviewing expense reports, ensuring accuracy and adherence to company policies.
• Monitor and manage office supplies inventory, placing orders when necessary and ensuring adequate stock levels.
• Facilitate interactions and manage transactions with governmental and regulatory bodies for both business and personal affairs, ensuring adherence to regulations and smooth execution of public related tasks.
• Assist and coordinate event logistics, meetings, visits, and special projects.
• Maintain an excellent professional image and foster positive relationships with all stakeholders.
• Uphold strict confidentiality when handling sensitive information and documents.
• Adapt quickly to changing circumstances and remain calm under pressure.
• Resolve daily matters independently Effectively and independently, and report all resolved and pending matters consistently.

Job Requirements of Personal Assistant

• Bachelor’s Degree in Business Administration, Media and Communication, or related field.
• At least 2 years of experience in an educational institution.
• Must have a valid UAE driving license.
• Must be Bilingual (speaks English and Arabic fluently).

Skills & Knowledge Desired

• Strong organizational and multitasking abilities.
• Excellent English and Arabic writing skills.
• Highly independent with strong responsibility and judgment skills.
• Excellent presentation and personal grooming.
• Maintain strict confidentiality with utmost discretion.
• High flexibility with daily and weekly schedules and on call requests.
• Adapt quickly to changing circumstances and remain calm under pressure.

Adjunct Faculty Accounting & Finance American University in the Emirates

College Coordinator American University in the Emirates

Adjunct Faculty Physics American University in the Emirates

Tagged as: Personal Assistant