Office Manager Planning & Support First Abu Dhabi Bank

Office Manager Planning & Support at First Abu Dhabi Bank is responsible for organization and coordination of CEO office operations, procedures, and resources. This individual will perform a wide range of administrative, coordination and support activities, and provide tactical assistance to CEO.

Responsibilities of Office Manager Planning & Support

Generic Accountability

• Manage the office of the GCEO and its resources to ensure efficient and effective co ordination.
• Act as the ‘go to’ point for the office and ensure that all enquiries and their responses are managed and turned around in a highly efficient and informed manner.
• Support the GCEO on all management related aspects and act as an effective coordinator across all divisions on various projects, initiatives key to the business strategy and its execution.
• Manage the engagement, communication, and relationships with the GCEO’s internal and external stakeholders.

Specific Accountability

• Provide office management support to Group CEO Office on all day to day activities.
• Initiate and manage regular Management meetings to review budget, strategy/Balanced Scorecard etc.
• Ensure the GCEO is prior briefed and informed as to all meetings, review, and decisions to be taken prior to the relevant deadlines and date of meetings.
• Manage diaries and arrange several meetings and committees for GCEO Office.
• Plan and book overseas travel in liaison with international team, clients and external parties.
• Manage the review of monthly /quarterly report on costs / expenses including all business trip and corporate credit card expenses on quarterly basis.
• Work with colleagues from GHR, IT and other support divisions to ensure coordination with different business departments.
• Approve in case of delegated authorities for all business trips, expenses and hiring requests received on various systems like Oracle, IT portal and other internal systems.
• Management of the Leave Schedule, Mid Year/Annual reviews, appraisal and staff promotion process, in line with HR Policy & Guidelines.
• Responsible to track, monitor and consolidate various reports as and when required.
• Oversee and manage pool resources such as Assistants, Receptionist and office boy.

Requirements of Office Manager Planning & Support

• Bachelors degree in Business, Finance, Accounting or related field.
• Minimum of 12 years of relevant experience in CEO office management preferably in the banking sector and financial institutions.

Skills and Knowledge Desired

• Strong organizational skills.
• Strong time management skills.
• Strong negotiation skills.
• Ability to set priorities.
• Good communication skills.
• An action and solutions orientated person.

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