Office Manager Planning & Support First Abu Dhabi Bank
Full time @First Abu Dhabi Bank posted 9 months ago Shortlist Email JobJob Detail
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Job ID 11236
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Career Level Senior
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Experience Fresh
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Gender Female|Male
Job Description
Office Manager Planning & Support at First Abu Dhabi Bank is responsible for organization and coordination of CEO office operations, procedures, and resources. This individual will perform a wide range of administrative, coordination and support activities, and provide tactical assistance to CEO.
Responsibilities of Office Manager Planning & Support
Generic Accountability
- Manage the office of the GCEO and its resources to ensure efficient and effective co ordination.
- Act as the ‘go to’ point for the office and ensure that all enquiries and their responses are managed and turned around in a highly efficient and informed manner.
- Support the GCEO on all management related aspects and act as an effective coordinator across all divisions on various projects, initiatives key to the business strategy and its execution.
- Manage the engagement, communication, and relationships with the GCEO’s internal and external stakeholders.
Specific Accountability
- Provide office management support to Group CEO Office on all day to day activities.
- Initiate and manage regular Management meetings to review budget, strategy/Balanced Scorecard etc.
- Ensure the GCEO is prior briefed and informed as to all meetings, review, and decisions to be taken prior to the relevant deadlines and date of meetings.
- Manage diaries and arrange several meetings and committees for GCEO Office.
- Plan and book overseas travel in liaison with international team, clients and external parties.
- Manage the review of monthly /quarterly report on costs / expenses including all business trip and corporate credit card expenses on quarterly basis.
- Work with colleagues from GHR, IT and other support divisions to ensure coordination with different business departments.
- Approve in case of delegated authorities for all business trips, expenses and hiring requests received on various systems like Oracle, IT portal and other internal systems.
- Management of the Leave Schedule, Mid Year/Annual reviews, appraisal and staff promotion process, in line with HR Policy & Guidelines.
- Responsible to track, monitor and consolidate various reports as and when required.
- Oversee and manage pool resources such as Assistants, Receptionist and office boy.
Requirements of Office Manager Planning & Support
- Bachelors degree in Business, Finance, Accounting or related field.
- Minimum of 12 years of relevant experience in CEO office management preferably in the banking sector and financial institutions.
Skills and Knowledge Desired
- Strong organizational skills.
- Strong time management skills.
- Strong negotiation skills.
- Ability to set priorities.
- Good communication skills.
- An action and solutions orientated person.
Director Government Sovereigns & Public Sector First Abu Dhabi Bank
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