Khaleej Times

https://www.khaleejtimes.com/

Insurance industry is currently seeking suitable candidate for position of Office Assistant in Dubai. This job was published on Khaleej Times on 08 February, 2024. If you are willing for this job than apply before given deadline.

Responsibilities of Office Assistant

Maintenance
Mailing
Supplies
Equipment
Bills
Errands
Shopping
Answer and direct phone calls
Organize and schedule appointments, booking, deliveries, pickups etc
Schedule/manage meetings and welcome guests
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports (preventive maintenance, stock keeping, attendance summaries, etc).
Develop and maintain a filing system
Order office supplies and research new deals and suppliers
Maintain contact lists for customers and providers
Book travel arrangements
Submit and reconcile office running expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment and maintenance schedules
Ensure that all items are invoiced and paid on time
Creating, maintaining, and entering information into databases.