Office Assistant Advertising Industry Dubai

Advertising industry is currently seeking a reliable and proactive Office Assistant to join their team in Dubai. The job holder will play a vital role in ensuring the smooth and efficient operation of their office, providing administrative support to various departments and assisting with day-to-day tasks. If you are organized, detail oriented, and thrive in a fast paced environment, company want to hear from you.

Responsibilities of Office Assistant

• Greet and assist visitors, clients, and employees in a courteous and professional manner.
• Answer and direct phone calls, take messages, and relay information to appropriate personnel.
• Manage incoming and outgoing mail, packages, and deliveries, distributing them to the relevant recipients.
• Maintain office supplies inventory, order replenishments as needed, and ensure proper stocking of supplies.
• Assist with scheduling appointments, meetings, and conference room bookings, coordinating with internal and external stakeholders.
• Prepare and format documents, reports, presentations, and correspondence using Microsoft Office or other software applications.
• Assist with data entry, filing, scanning, and other clerical tasks to ensure accurate record-keeping and documentation.
• Support HR and administrative functions, such as maintaining employee records, processing paperwork, and assisting with onboarding/offboarding processes.
• Collaborate with other departments and team members to support various projects and initiatives as needed.
• Adhere to company policies, procedures, and confidentiality guidelines at all times.

Requirements of Office Assistant

• Minimum a high school.
• Proven experience of 1-2 years as a office assistant, virtual assistant, or in another relevant administrative role.

Skills and Knowledge Desired

• Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
• Excellent communication and interpersonal skills, with a professional and friendly demeanor.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and basic computer skills.
• Attention to detail and accuracy in data entry, documentation, and record-keeping.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility to adapt to changing priorities and handle occasional administrative tasks outside regular office hours.

Office Assistant Education Industry Dubai

Marketing Manager Advertising Industry Dubai

Warehouse Supervisor Facility Management Industry Dubai

Tagged as: Khaleej times jobs, Office Assistant