Office Admin DoubleTree By Hilton Jumeirah Dubai

An Office Admin maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system. This vacancy was announced by the hotel on 19 February 2024. Submit your application if you are interested.

Responsibilities of Office Admin

• Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas and permits.
• Compile and submit management reports in a timely manner.
• Attend and record minutes of meetings (ie. OMM and Excom meetings); oversee the accurate translation of OMM minutes.
• Monitor administration standards to ensure adherence with corporate guidelines.
• Ensure the effective translation and prompt circulation of government documents to ensure compliance with stipulations.
• Supervise the day-to-day functions of Secretary; review performance standards of departmental secretaries and recommend or develop/conduct appropriate training/counselling sessions.
• Co-ordinate special reservation requests made through the Executive Office.
• Complete other duties as assigned.

Requirements of Office Admin

• Degree in Business Administration or equivalent preferred but not required. Additional relevant work experience may substitute for degree.
• Certification in Secretarial.
• Minimum 5 years relevant experience (preferably in a medium to large size hotel); 3 of which must be in a similar capacity.

Skills and Knowledge Desired

• Good understanding of hotel operations, practices and procedures
• Proficient with MS Word, Excel, PowerPoint and Outlook and office equipment
• Strong communication and human-relation skills

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