Mobilization Coordinator, Wood UAE

  • Full time
  • Dubai, UAE
  • Posted 5 months ago
  • 7000-15000 AED / Month

Wood UAE is presently looking to hire a Mobilization Coordinator for Global Mobility Department in Dubai. This job has recently been posted on company’s website and desirous candidates with extensive experience in Iraq and UAE Visa processes can apply for this position to be part of the well renowned company.

Job Purpose of Mobilization Coordinator

Coordinating the logistical and operational aspects of mobilizing resources, personnel, or equipment ensuring efficient and timely mobilization to meet project objectives and timelines.

Responsibilities of Mobilization Coordinator

  • Responsible in the preparation and liaising of UAE visa applications.
  • Booking and arranging medical requirements for employee.
  • Booking and arranging Wood Group inductions for employee.
  • Booking and managing flights, accommodation, and transportation for employee’s mobilization.
  • Maintaining the mobilization tracker and ensuring data are up to date at the highest standard and in line with emergency response procedures.
  • Manage all administrative processes including the issuing of joining instructions,maintain accurate records and filing.
  • Ensure all employees have the appropriate visa, medical, attestation, induction and project specific requirements prior to mobilization.
  • Acts as logistics focal point for nominated project in relation to the movement of personnel.
  • Manage IT new starts / leavers process of personnel on project.
  • Prepares and send out Mobilization e-mail. Ensure employee have the correct documentation.
  • Monitoring of employee flight tickets, hotels, medicals, inductions and visas due to expire to ensure validity is kept at all times.
  • Ensuring Audit requirements are met for employee folders.
  • Handling all general mobilization logistics queries.
  • Support HR for any requirements.

Eligibility Criteria?


  • Bachelors degree in a relevant field.


  • Minimum of 5 years experience in a similar role.
  • Extensive experience in Iraq and UAE Visa processes.

Skills & Knowledge Desired

  • Strong knowledge of the visa processes as well as the documents required to obtain a work permit.
  • Very good knowledge of the PRO daily work and good coordinator with the various typing transaction.
  • Good Communication skills.
  • Good Command of English.
  • Good experience in coordination with the different departments as well as new joiners.
  • Considerable knowledge of Microsoft office.
  • Expertise in updating database and trackers.
  • Understanding of the medical insurance enrollment and requirements.

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