Medical Secretary, Sheikh Shakhbout Medical City UAE

• Manages the conduct of all general affairs which affect the supervisor of the assigned office
• Coordinates and provides assistance with the appointment for the visitors and assists with the telephone callers to subordinate personnel, as necessary
• Facilitates screening and replying to email and re-routing it to other units for action, where appropriate
• Manages paperwork and required signatures from the supervisor
• Handles routine queries personally
• Maintains confidentiality of information and correspondence for the supervisor’s signature
• Establishes a variety of correspondence and compiles periodic reports on board instructions from the supervisor
• Provides routine information from records to other organizational units
•  Maintains proper files and other office systems necessary
•  Handles minor administrative matters, based on knowledge and judgment of Hospital regulations, procedures and policies
• Completes project assignments as requested
• Prepares a monthly template for On call and circulate it to concern department and other entities.
•  Maintains  all required physicians training .
• Communicate with internal & external parties like DOH for schedule exam with other examiner if applicable.
•  Manages the daily/weekly/monthly agenda and arrange new meetings within division, internal and external users, and write minutes if applicable.
• Prepares LOGbook for Surgeon physicians as per request.
• Undertakes reception duties, from answering the telephone to redirecting callers. 

Accountabilities

• Ensures all documents are in appropriate format
• Maintains the highest standards of the patient care
• Monitoring office supplies and ordering replacements.
• Assists with copying, scanning, faxing & emailing
• Reports any unethical issue & informing about any of risk indicators in the hospital

Experience Required:

• UAE Nationals are exempt from experience requirements
• Knowledge of MS Office, databases, and Oracle systems
• 1-2 years of experience as a Secretary would be advantageous.
• Strong verbal and written communication skills

Education Required:

• Diploma in Medical Secretarial Studies.(NLT 2 years curriculum).
• Bachelor Degree in Administration or equivalent
• Diploma or Bachelor’s degree in Business Administration preferred.
• Additional training in Medical Administration is a plus.
• Secretarial School Diploma (NLT 2 years curriculum) or equivalent