Manager Academic Administration Khalifa University

Manager Academic Administration at Khalifa University is responsible for managing all organizational and administrative support functions in the Dean’s Office. The job was announced by the university on February 23, 2024. Candidate desirous for the role should submit their application now.

Responsibilities of Manager Academic Administration

Strategic Responsibilities

• Contribute to the development of the Department’s strategy, as well as annual business plans.
• Contribute to the development of the Department’s policies and procedures, in line with the overall business objectives of the University, ensuring they promote leading practices and excellence.
• Contribute to the development and management of the Department’s budgets and report back on a timely basis to ensure that divergences are addressed promptly.

Operational Responsibilities

• Manage and supervise the college administration staff as well as the management of performance, development, and career of administrative staff, includes provision of guidance, feedback, and direction.
• Contribute in the development policies and procedures applicable to the Dean’s Office, which are endorsed by the College Dean, ensuring that they promote leading practices and excellence.
• Provide assistance and support to the College Dean in problem solving, development, and execution of the department’s goals and objectives.
• Development and implementation of faculty recruitment process in alignment with HR policies.
• Development and implementation of faculty appraisal framework in alignment with HR policies.
• Support the Dean in finalizing and processing the required documents for faculty annual appraisal forms and promotions in coordination with the Human Resources Department.
• Oversee and facilitate resources management and administration procedures and documentations under the supervision of the Dean.
• Managing the continuous development of faculty (professional development) in terms of identifying training / certification requirements and planning for implementation.
• Managing the programs development process (faculty to develop programs and curriculum according to certain processes and timeline, this manager is to make sure that faculty adhere to such processes and timeline).
• Managing the accreditation process in coordination with faculty and Institutional Effectiveness.

What Will You Do More

• Managing student evaluation processes in collaboration with the Institutional Research and Planning to ensure that they are within the required standards.
• Oversee examination processes in collaboration with the Registrar’s Office to ensure that examination deadlines are met and that they comply with the policies and procedures.
• Perform research and analysis reports and take responsibility for specific projects as requested and allocated by the Dean.
• Organize and attend meetings, and other events related to the Office of the Dean, as appropriate.
• Coordinate the disposition and/or resolution of faculty member problems and respond to any queries or concerns in a timely and efficient manner.
• Ensure the understanding and interpretation of the University’s policies and procedures, when needed, to ensure that the team complies in all assigned tasks.
• Managing the academic counselling according to applicable policies and framework.
• Ensure adherence to the University’s information security policies and procedures, and report breaches or other security risks accordingly.
• Ensure coordination with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed.
• Perform any other tasks assigned by Line Manager.

Supervisory Responsibilities

• Provide coaching, guidance, & mentoring required enhance the internal capabilities of the team & ensure the achievement of established objectives and plans.
• Recommend appropriate training courses as per the pre determined training needs, evaluate their effectiveness, and monitor their results.
• Carry out performance appraisals for subordinates according to planned schedules and recommend necessary actions as per the applied practices.
• Conduct periodic meetings with subordinates to ensure that priorities are clear and workflow is running smoothly.
• Follow up on employees’ administrative affairs such as vacations, leaves, and other administrative and related affairs.

Job Requirements of Manager Academic Administration

• Bachelor’s degree in Higher Education Administration, or related field.
• Expats: A minimum 12 years of relevant experience.
• UAE Nationals: A minimum of 8 years of relevant experience.

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