HR Director Executive Assistant Al Futtaim Group UAE

Job Detail

Job ID 3578
Experience Fresh
Gender Female|Male

Job Description

Al Futtaim Group is currently seeking an eligible candidate to take on the role of a HR Director National Executive Assistant. The selected candidate will manage administrative/operational activities, provide professional, confidential, and extensive administrative support to Automotive HR Director with a total understanding of the role, objectives and responsibilities of the Business area and a thorough knowledge of the Group processes, policies, and activities.

Duties of HR Director Executive Assistant

Ensure HR Director’s calendar is efficiently managed, up to date, and meetings are strategically scheduled.
Receive and screen incoming calls and visitors, determining priority matters, alerting the HR Director accordingly.
Make referrals to appropriate staff or provide requested information.
Read and screen incoming correspondence and reports as appropriate.
Make a preliminary assessment of the importance of materials and organizes documents.
Forward appropriate materials to the Managing Director, Sr. Management, and team as appropriate with the direction of the HRD.
Ensure weekly/monthly departmental reports are delivered to the HRD by the requested date, ensuring preparing parties deliver this on time.
Raise the Travel Request/ Expense Report aligned to Business Travel Policy of the Company.
Apply and obtain the visa on time, coordination of the flight and hotel bookings, pickups, and agendas for HR Director.
Manage the appearance of the office by ensuring it is always presentable.
Ensure all office equipment/general maintenance of the office is carried out regularly by raising the proper IT service request.
Follow-up the assets and securing the approvals as required for the new joiners reporting directly to HRD, raise the necessary IT Service Request and prepare the office cabin/ working station, access cards and office stationeries.
Ensure the collection of the IT Assets, company mobile, access & parking cards, and other company assets from the leaving associate reporting directly to HRD before endorsing the signing of Exit Clearance Form.

Eligibility Requirements

The eligibility requirements for role of a HR Director National Executive Assistant are as under:

Minimum of high school/secondary education.
Graduate degree would be a preference.
Ideally, 5 years experience in administrative, personal assistant or office roles.

Skills & Knowledge Desired

Ability to use MS Office applications, Word, Excel, PowerPoint, Outlook, Basic IT knowledge in Ariba Spend Management and SAP.
Ability to write emails, letters and minutes in English.
Effective communication and time management skills.
Dynamic, high-energy, well organized, flexible and able to support cross-functional coordination in a fast-paced environment and possess excellent judgment.
Ability to interact with staff at all levels, work under pressure, proactive, efficient with a high level of professionalism and confidentiality.
Individual accountability and motivated to deliver.

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