Government Relations Executive/Admissions Secretary GEMS Al Barsha National School

Update, maintain and manage the student information OASIS database, including all non mandatory fields, ensuring that up to date information is available on a daily basis.
Support the Registrar to ensure annual enrolment processes such as; Parent School Contract and registration of students, is completed within the agreed timetable.
Update, maintain and manage the student information OASIS database, including all non mandatory fields, ensuring that up to date information is available on a daily basis.
Work closely with the Government Relations Executive (GRE) to ensure all Transfer Certificates received for new students meet the requirements of the governing body, students are registered in a timely fashion, outgoing TCs are processed efficiently and visa and passport information is up to date continuously throughout the academic year.
Maintain and create files for all new applicant, new students, current student, exiting students and alumni and complete all exit documentation for students withdrawing from the school.
Perform other duties as requested by direct and dotted reporting line managers/supervisors.

Should always have updated information about student registration procedures and required documents.
Plan and organize student registrations, coordinate with parents regarding required documents.
Should be able to register all the school students with the Education Authorities within agreed timelines.
Ensure the submission of the end of year results, students’ promotion & transfer within an agreed time frame.

Keep up to date within Ministry/ Authority regulations and procedures and update the MSO/ Principal/ Manager GR about changes in policy and compliance if any.
Establish effective communication and develop relations with Education Authorities, Government ministries and offices.
Apply for student school trips/ annual diary etc. with authorities to obtain approvals well in advance (Agreed timelines).
Translate promptly all rules, regulations and circulars in English for the school management.

Apply for the fee structure approval and contract approval with Education Authorities.
Ensure the efficiency of sending information & invitations to the parents to sign the contract in conjunction with the school management.
All the contracts to be signed within an agreed deadline.

Maintain and update records regulating & maintaining trackers to show progress.
Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
In association with ICT support, compile and generate Ministry required student records (manual or online records).
Attend staff meetings and serve on committees as required.
Perform other duties as requested by direct and dotted reporting line managers/supervisors.

Job Description