Front Office Assistant Galadari Brothers Group UAE
Full time @Jumeirah Group posted 11 months ago Shortlist Email JobJob Detail
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Job ID 7079
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Career Level Fresh
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Experience Fresh
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Gender Female|Male
Job Description
Galadari Brothers Group presently has a job opening for skilled and experienced candidate for position of a Front Office Assistant. This job has recently been posted by company’s career page on 8 February 2024 and is now open for all desirous candidates.
Duties of Front Office Assistant
- Provide administrative support to the Dy. CFO, managing the calendar, scheduling meetings, and handling correspondence.
- Compile and analyze financial information and prepare well documented approvals / PO/ Comparatives for approval.
- Ensuring financial records are accurate and properly documented.
- Assist Dy. CFO with duties related to the month-end close, year-end close and outside agency audit tasks.
- Coordinate and communicate financial matters between the Dy. CFO and other team members.
- Assist in preparation of the MIS and other needed reports.
- Provide financial information for other departments and agencies.
- Monitor financial deadlines and ensure timely submission of reports.
- Handle all IOM preparation and finalization for Dy. CFO office.
- Manage approval workflow for payments, PO and comparative for approvals.
- Monitor the process of DOA related documents.
- Support in Finance related task arising from GBC Streamline Contracting, GBC Facility Management and GEW (India) operations.
- Handle the adhoc tasks assigned by Dy. CFO.
- Answer and direct phone calls in a polite and friendly manner.
- Welcome visitors in a warm and friendly manner, and answer any questions from visitors.
- Maintain reception area and all common areas in a clean and tidy manner at all times
- Operate standard office equipment on a regular basis, including a copy machine, and a computer.
- Keep detailed and accurate records of visitor requests and of calls received.
- Receive deliveries, sort and distribute incoming mail.
- Take inventory of supplies and restock as needed.
- Maintain the general office filing system.
Elgibility Requirements
The eligibility requirements for role of a Front Office Assistant are as under:
- High school diploma or degree.
- 2-3 years of relevant experience in an office environment.
Skills Desired
- Proficient in Microsoft Office.
- Able to type 35 wpm minimum.
- Demonstrated ability to read, write, and speak English.
- Comfortable multi-tasking and prioritizing tasks without guidance.
- Excellent interpersonal skills.
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