Front Desk Administrator MAGRABi Retail Group Dubai

Job Detail

Job ID 36069
Career Level Intermediate
Experience 2 Years
Gender Male Female

Job Description

Front Desk Administrator provide administrative support and coordination for overall front office activities, including the reception area, mail, large purchasing requests, and facilities. Also responsible for directing and coordinating office services and related activities, receiving, and directing guests and visitors. Responsible for arranging internal office moves and providing arrangements for office meetings.

MINIMUM QUALIFICATIONS/EDUCATION/EXPERIENCE/TRAINING/TECHNICAL SKILLS

Qualifications and Education:

Bachelor’s degree of business administration – preferably business or finance major.

Experience:

2 – 5 years’ experience in the field of office management with at least 5 years working with executives.
Representative

Technical skills:

Ability to speak, read, understand and write English business language
High level of proficiency in Microsoft Office applications (especially Excel)
Ability to communicate confidently and clearly in English
Open minded and actively seeks out new ways of working
Ability to prioritize and organize own work in order to make the most efficient use of the time available
Communication and relationship management skills
Planning and organizing skills, problem-solving and details orientation skills
Analytical skills
Intrapersonal skills
Commitment and discipline
Strong PR skills

JOB RESPONSABILITIES

Job Responsibilities Area:

Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional image.
Supervises and coordinates overall administrative activities for the Office, including meeting room reservations and tidiness.
Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, mail, shipments etc.).
Develops and maintains office forms and procedures and assists with administrative tasks.
Answers central telephone system and directs calls accordingly.
Receives the public and answers questions, in person and by telephone; responds to inquiries from employees,
citizens, and others and refers, when necessary, to the appropriate person, official, or department.
Assists visitors with the use of department facilities.
Manage agendas/travel arrangements/appointments etc. for the upper management
Arrange travel and accommodation for employees and company guests.
Act as a general resource and point of contact for travel-related issues; assist employees with travel-related issues or concerns.
Review and ensure all contracts for appearances include necessary specifications