Facility Management Coordinator BGL Group Dubai

Facility Management coordinator at BGL Group will be responsible to oversee all activities inside a building, making sure that health and safety standards are met and arranging for repairs when needed. Candidate will be reporting to the Group facilities manager and the two of them work together in tracking expenses and coordinating with external vendors.

Responsibilities of Facility Management Coordinator

• Co Ordinate maintenance activities for Warehouse and Showrooms.
• Monitor daily maintenance request and coordinate with service provider to close the tickets within SLA.
• Manage Panned building and equipment maintenance schedules.
• Review and validate the works awarded to Contractors.
• Respond to urgent maintenance calls.
• Prepare for emergencies by creating building evacuation and other action plans.
• Test building security systems and promote safety within the building.
• Manage equipment and supply needs, including furniture, telecommunications, kitchen appliances, office equipment and supplies, and climate control.
• Liaise with vendors and suppliers on behalf of senior managers.
• Report to the Group Facilities Manager on a regular basis.
• Supervise cleaning crews and maintenance workers.
• Document processes and keep maintenance records, as well as monitor maintenance budget spending.
• Conduct regular checks of rooms and furniture to spot needs for renovation and repairs.
• Ensure regular maintenance of internal systems and equipment; It includes proper functioning security cameras, heating systems, alarms, etc.
• Report defects and suggest areas for development to management.
• Develop and monitor the schedules for disinfecting and cleaning the building.
• Allocate work schedules to technicians, vendors, or subcontractors.

Requirements for Role of Facility Management Coordinator

• Bachelor’s Degree or Associate degree in Engineering, preferably in Mechanical or Electrical Engineering.
• 3+ years of experience in facility management.
• UAE Valid Driving License Must, having own car is a plus.
• Experienced in Health safety and environments protocols will be advantageous.
• Experience in Office/Warehouse and Equipment maintenance.
• Experience in data analytics is a plus.
• Completed course in facilities management will be a plus.

Skills And Knowledge Desired

• Working Knowledge of CAFM system or Ticketing system is a plus.
• Knowledge of maintenance planning and schedules.
• Ability to respond to building and equipment emergencies.
• Knowledge of building safety regulations and security protocols.
• Proficiency in office software, such as Microsoft Word, Excel, and Outlook.
• Excellent organizational and communication skills.
• Must be fluent in both Arabic and English.

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Tagged as: Coordinator