Mubadala Health is seeking a Senior Facilities Coordinator to join their team at Capital Health Screening Center in Abu Dhabi. Reporting to the Senior Officer/ Manager, Facilities Management, the Senior Coordinator is responsible for all aspects of moves of the offices, furniture, and other items. They must coordinate and schedule the timing of all moves. They must serve as facilities’ customer interface They must also supervise the contractors providing the services, including determining damages.
Responsibilities of Senior Facilities Coordinator
- Coordinate with Facilities Management Officer Involves ensuring that furniture ordering packages are completed correctly and delivered on time.
- Assist Maintenance Staff in identifying and resolving facility deficiencies which include whether the building systems are operating appropriately. Determining whether aesthetic appearances are acceptable and in compliance with the Civil Defense and various health and safety requirements. Evaluating options for correcting problems or upgrading finishes.
- Assist the Maintenance Staff in supervising the works of the contractors during Plan Preventive Maintenance schedule.
- Responsible for supervising all outsourced staffs. Making sure that they are performing their job properly and in high quality through the Facilities Management Officer Serves as primary contact for all outsourced companies of the facility. Ensure that all contracts are valid and up to date.
- Provide technical support in coordinating facility services in support of the facility events or education.
- Oversee all aspects of general office coordination through the Facilities Management Officer
- Maintain office calendar to coordinate workflow and meetings.
- Maintain confidentiality in all aspects of client, staff, and agency information.
- Interact with clients, vendors, and visitors.
- Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing, and filing.
What you’ll do as Senior Facilities Coordinator
- Coordinate and maintain records for staff, office space, parking, and office keys.
- Create and modify documents such as invoices, reports, memos, letters, and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs.
- Coordinate meetings and conferences.
- Collect and maintain an inventory of office equipment and supplies.
- Assist with the overall maintenance of the organization and its offices.
- Responsible for the supervision of maintenance staff and housemothers.
- Ensure Weqaya requirement in facility as per the DOH/DHA guidelines Act as an advocate for the vulnerable, challenging poor practice and discriminatory attitudes and behaviour relating to their care.
- Contribute to the wider corporate and organizational development needs as appropriate within the scope of practice.
- Take responsibility to ensure complaints, concerns, and recommendations are escalated appropriately and documented.
- Responsible to take action to report incidents, including near misses; to ensure as an organization we learn.
- Adhere to and promote recommended practice in relation to controlling and preventing infection, by taking all reasonable personal precautions necessary to avoid any potential health risks to colleagues, residents, families, and visitors.
Qualification & Experience
Following is the eligibility criteria for the role of Senior Facilities Coordinator at Mubadala Health:
- UAE National.
- Bachelor’s Degree or Diploma in a relevant field.
- 3+ years of career experience in a healthcare facility.
- National Examination Board in Occupational Safety and Health (NEBOSH) certificate or equivalent.
Business Continuity Manager Mubadala Health
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