Construction industry is presently hiring suitably qualified and experienced candidate for job role of Executive Secretary in Dubai. The company is seeking for an energetic and capable secretary executive to assist them. Candidates desirous for this role should submit their resume to begin with the application process. This job was published on Khaleej Times on January 25, 2024.

Responsibilities of Executive Secretary

• Reporting to management and performing secretarial duties.
• Processing, typing, editing, and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Liaising with internal departments and communicating with the public.
• Directing internal and external calls, emails, and faxes to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Monitoring office supplies and ordering replacements.
• Assisting with copying, scanning, faxing, emailing, note taking, and travel bookings.
• Preparing facilities and arranging refreshments for events, if required.

Requirements of Executive Secretary

The requirements for the job role of Executive Secretary are as following.

• High school diploma or Bachelor’s degree in business administration or related field.
• Proven experience of 1-2 years as a secretary or in a similar role.

Skills & Knowledge Desired

• Proficient in MS Office and “back office” software (e.g. ERP).
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality.

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