Executive Assistant Required in Dubai for Consultancy Industry

Are you a proactive and detail oriented professional with exceptional organizational and communication skills? Consultancy industry is seeking a talented Executive Assistant to provide high level administrative support to their executive team and contribute to the smooth and efficient operation of their organization. If you thrive in a fast paced environment and enjoy managing multiple priorities with precision and professionalism, this role offers an exciting opportunity for you to make a meaningful impact and support their leadership team’s success.

Responsibilities of Executive Assistant

• Serve as the primary point of contact and gatekeeper for the executive team, managing phone calls, emails, and correspondence with tact, discretion, and professionalism.
• Coordinate executive calendars, meetings, and travel arrangements, including scheduling appointments, arranging flights, hotels, and ground transportation, and preparing detailed itineraries.
• Anticipate the needs of the executive team and proactively manage their schedules and priorities, ensuring they are well prepared and informed for meetings, presentations, and events.
• Prepare and organize documents, presentations, and reports for meetings, ensuring accuracy, completeness, and adherence to deadlines.
• Act as a liaison between the executive team and internal/external stakeholders, representing the organization with professionalism.
• Assist in the planning and execution of special projects, events, and initiatives, providing logistical support, coordinating resources.
• Manage confidential and sensitive information with discretion and confidentiality, maintaining strict adherence to privacy and data security protocols.
• Conduct research, gather data, and provide analysis to support decision making and problem solving efforts of the executive team.
• Handle ad hoc administrative tasks and projects as assigned, demonstrating flexibility and willingness to support the needs of the executive team and the organization.

Requirements of Executive Assistant

• Bachelor’s degree in Business Administration, Communications, or related field.
• Relevant certifications or coursework in executive assistance are a plus.
• Proven experience of 1-2 years as an executive assistant or administrative professional supporting C level executives or senior management.

Skills and Knowledge Desired

• Exceptional organizational and time management skills, with the ability to prioritize tasks, manage competing deadlines, and maintain attention to detail in a fast paced environment.
• Strong written and verbal communication skills, with the ability to compose professional correspondence, reports, and presentations with accuracy and clarity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools, with the ability to learn new software and systems quickly.
• Professional demeanor and interpersonal skills, with the ability to build rapport, exercise discretion, and foster positive relationships with stakeholders at all levels.
• Ability to work independently with minimal supervision, as well as collaboratively in a team oriented environment.
• Adaptability and flexibility to handle changing priorities and navigate ambiguity with poise and confidence.
• Commitment to maintaining the highest standards of professionalism, ethics, and confidentiality.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional development and career advancement.
• Collaborative and supportive work environment.
• Flexible work arrangements and remote work options.
• Employee discounts on company products/services.

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