Executive Assistant Principal/CEO GEMS Royal Dubai School Dubai

The Executive Assistant at GEMS Royal Dubai School Dubai is responsible for providing comprehensive support to the Principal and Executive Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Responsibilities of Executive Assistant

• Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
• Own, and be accountable for, the day to day running of the management offices ensuring high levels of confidentiality.
• Organize and provide oversight for school initiatives and celebrations as required.
• Initiate and outline possible projects which will impact positively on aspects of the school’s vision.
• Develop and cultivate collaborative relationships with all stakeholders school staff, students and parents.
• Seek out opportunities to promote RDS in the involvement of community projects.
• Assist in the organising of school events and facilitate the use of effective strategies for ascertaining and gaining publicity in order to promote the school positively.
• Shape and define school systems to enable the effective and efficient running of the Executive Leadership Team in alignment with the overall financial and education plan for the school.
• Provide confidential administrative support including: report creation and maintenance, project support, research tasks, preparation of business travel & arrangements, meeting scheduling and agenda development.
• Compile information from various sources to generate reports; present data, visuals and diagrams for differing audiences using a variety of media.

What Will You Do More

• Develop effective processes to assure efficient delivery of information.
• Be proactive in the development of communications/correspondence and be accountable for timely distribution of communications (internal and external as required).
• Assist in presentation and report development for LAB meetings; taking accurate minutes and following up with leaders to ensure actions are carried out in a timely fashion.
• Work at pace and with a high level of energy and rigor to successfully assist the Executive Team in all aspects of their roles.
• Coordinate personnel needs regarding contract writing, attendance and reporting, employee files, annual reports, annual budgets preparation reports and other school reports as needed.
• Provide high quality reception and hospitality for the Executive Team’s visitors and those seeking to communicate with the Principal.
• Initiate effort and energy beyond the typical workday, where the tasks require additional commitment.
• To carry out any other reasonable duties as directed by the Principal / CEO.

Job Requirements of Executive Assistant

• A bachelor degree in education or equivalent.
• Minimum 2 year experience in similar role.

Skills & Knowledge Desired

• A committed and creative individual with excellent organisational skills.
• Program/project management skills running a project within a team.
• Effective use of Excel, Canva and other media based programs.
• Ability to work autonomously with minimal day to day oversight.
• To be available outside of core office hours if required
• Strong interpersonal skills and able to work effectively with students, staff and parents.
• Commitment to improving opportunities for RDS students.

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