Executive Assistant Operations Management SSMC

Sheikh Shakhbout Medical City is seriously an Executive Assistant – Operations Management to join their team in Abu Dhabi. This job opportunity was published by the hospital on January 3, 2024 with the requisition ID 196. This person will be responsible for providing high-level administrative and secretarial support to the Executive Leadership Members as per the assignments by preparing departmental reports, handling information requests, and performing clerical functions.

Responsibilities of Executive Assistant Operations

• Prepares professional reports, memos, letters, presentations, invoices, and other documents, using word processing, spreadsheet, and presentation software.
• Facilitates and takes charge of incoming memos, submissions, and reports to determine their significance and plan their distribution while maintaining the confidentiality.
• Prepares, files and retrieves department documents, records, receipts, invoices, policies and reports and maintains employees and departmental files.
• Maintains an accurate workable calendar and schedule for the Manager/Director i.e. prioritizing scheduling meetings and appointments.
• Facilitates travel arrangements for the leaderships , to ensure efficient traveling.
• Manages all arrangements for Human Resources department meetings, preparing agendas and minutes for the same, following the status of meeting actions and reports progress of tasks to the Manager/Director.
• Performs general office duties including, but not limited to, ordering supplies, answering phone, photocopying, faxing, greeting visitors, maintaining and managing contacts for partners, vendors and staff.
• Manages office equipment, including postage machine, printers, fax, photocopier, conference phone and projector.
• Provides support to the team for photocopying and binding as necessary.
• Develops any written materials like procedures and policies to be communicated to employees as required.
• Handles special projects and matters as directed by the Executive leadership.
• Manages all queries from the facility employees or customers in a pleasant manner.
• Participates in team efforts as required time to time.
• Collaborates with other members of the team to carry out work smoothly.
• Manages and is responsible for smooth office operations.
• Ensures proper filing and keeps records of all important messages, meetings.
• Acting as the point of contact among executives, employees, clients and other external partners.
• Managing information flow in a timely and accurate manner.
• Contribute to the efficiency of the business by providing personalized and timely support to executive members.
• Manage information flow in a timely and accurate manner as per leaderships assignments.

Qualifications & Experience

Following is the eligibility criteria for the role of Executive Assistant – Operations Management:

• Bachelor’s degree.
• 2-4 years of progressive executive secretarial responsibility.
• Experience in a large healthcare facility is desirable.

Executive Assistant, Sheikh Shakhbout Medical City Abu Dhabi

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