Executive Assistant Office of the Provost at American University in Dubai Dubai Full-time

American University in Dubai is hiring a Executive Assistant Office of the Provost at American University in Dubai Dubai in Dubai, UAE. This is a full-time position.

Looking for Executive Assistant jobs in Dubai? American University in Dubai (AUD) is hiring an Executive Assistant for the Office of the Provost and Chief Academic Officer. Additionally, this role provides a unique opportunity to support senior academic leadership at one of the UAE’s most prestigious universities.

About the Role

The Executive Assistant at American University in Dubai will provide high-level administrative and organizational support to the Provost and Chief Academic Officer. Furthermore, this role involves managing calendars, coordinating meetings, preparing reports, and serving as a liaison between the Provost’s office and various academic and administrative departments. Moreover, the Executive Assistant will handle confidential materials and ensure the smooth operation of the office.

Key Responsibilities for Executive Assistant Office of the Provost at American University in Dubai Dubai

• Manage the Provost’s calendar, schedule meetings, and coordinate travel arrangements
• Prepare correspondence, reports, presentations, and official communications on behalf of the Provost
• Coordinate and support academic governance meetings including agenda preparation and minute-taking
• Serve as the primary point of contact between the Provost’s office and internal and external stakeholders
• Monitor and follow up on action items and deadlines from meetings and strategic initiatives
• Maintain organized filing systems for confidential documents and records
• Support the planning and execution of academic events, ceremonies, and special projects
• Develop and maintain positive working relationships across all university departments
• Contribute to process improvements in office administration and communication workflows

Requirements

• Bachelor’s degree in Business Administration, Office Management, or a related field
• 3+ years of experience as an Executive Assistant or senior administrative role, preferably in higher education
• Excellent English communication skills, both written and verbal; Arabic language skills are an advantage
• Proficiency in Microsoft Office Suite and calendar management tools
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Discretion and professionalism in handling confidential and sensitive information