Executive Assistant & Office Manager Transguard Group UAE

Transguard Group presently has a job opening for qualified and experienced candidate for the position of an Executive Assistant & Office Manager in Dubai. The selected candidate will be responsible to support the CEO and CFO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. The job holder will also be responsible to handle the facilities management of the head office.  

Duties of Executive Assistant & Office Manager

• Manage the CEO and CFO’s calendars, including making appointments and prioritizing the most sensitive and important matters.
• Organizing internal and external meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Take MOM when required.
• Arrange gate passes, parking and welcome guests of the CEO and CFO.
• Communicate with shareholders when required and respective EAs.
• Make travel and accommodation arrangements for executives when required.
• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage the Facilities Management team of TGHQ in order to ensure the head office consistently functions at peak efficiency.
• Manage the office petty cash and receipts submissions.
• Manage the office driver and his schedule.
• Maintain professionalism and strict confidence with all material.

Eligibility Requirements

The eligibility requirements for role of Executive Assistant & Office Manager are as under:

• Bachelor’s degree or above in related fields from a reputable university.
• 5 years of experience in a similar position including 3 years in the GCC region.

Skills & Knowledge Desired

Technical skills

• General knowledge in MS office.

Hard skills

• Proficient English speaking and writing level.
• Computer literate.
• Logical thinker.
• Highly organized and attentive to details.

Soft skills

• Communication, work ethic, trustworthy, teamwork, problem solving, self-motivated, forward thinking.
• Flexibility and adaptability.
• Excellent written and verbal communication skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees.

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