Executive Assistant Majid Al Futtaim UAE

Majid Al Futtaim presently has a job opening for suitably qualified and experienced candidate for position of an Executive Assistant. The successful candidate will be responsible for a variety tasks that is inclusive of secretarial and administrative assistance, also managing special projects/workshops, arranging extensive travel, meetings and taking minutes of meetings.

Duties of An Executive Assistant

• Prepares board presentations and approvals.
• Conduct research, assemble and analyses data to prepare reports, documents, presentation as required.
• Provides general support such as answering telephones, review and control of incoming and outgoing correspondence and follow-up on commitments.
• Performs general clerical duties to include but not limited to transcribing dictation, scanning, copying, faxing, filing, and data entry.
• Responsible for scheduling and managing calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office.
• Organizes and coordinates international/domestic travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports.
• Proofreads, answers and composes routine correspondence both handwritten and electronic, including board communications and other partner related materials.
• Completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements, etc.

Eligibility Requirements

The eligibility Requirements for role of an Executive Assistant are as under:

• Bachelor’s degree or equivalent in a relevant discipline.
• 5-7 years of assistant/ secretary background, minimum 3 years executive level support.
• Professional secretarial certification is an advantage.

Skills Desired

• Ability to work well in a fast-paced environment without direct supervision and manage multiple projects simultaneously.
• Excellent microsoft skills including ability to use advanced formatting with miccrosoft word, microsoft excel, adobe acrobat, microsoft powerpoint and microsoft outlook.
• Excellent interpersonal and communications skills.

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