Executive Assistant EVP Emirates Airlines Dubai

Executive Assistant to EVP at Emirates Airlines in Garhoud Area opposite to Airport Terminal 3, Dubai, UAE is to manage the office of the Executive Vice President. Provide comprehensive and effective administrative support through a thorough knowledge of relevant department business issues and priorities. This is a Senior level full time job. And salary can range between 20000-40000 AED/month.

Responsibilities of Executive Assistant EVP

• Manage the EVP agenda, ensuring that urgent or complex issues across the area of control are accorded priority and ensure that appropriate reports or documents are available for the EVP.
• Brief the EVP, through daily meetings, on new or ongoing activities and follow up requirements.
• Utilize knowledge of business issues in order to maximize use of time and ensure that any urgent/priority issues are highlighted and addressed.
• Be the first point of contact for the office of EVP and attend to telephone calls, walk in visitors, faxes and emails.
• Utilize business knowledge to manage calls/contact/visitors appropriately by screening according to priority/urgency.  Draft email responses, requisition checks, redirect correspondence to the appropriate department, obtaining additional information where necessary.
• Ensure that emails are respond to within deadlines.
• Liaise with internal and external stakeholders, including senior management, ensuring that concerned departments are informed of any memos/notices for action and follow up to ensure these are actioned.
• Manage complex travel itineraries for business trips and to prepare/provide requisite documentation for business travel including reports, speeches and presentations.
• Responsible for the coordination of non standard travel requests including VIP travel requirements, upgrade authority and excess baggage approval.
• Liaise with senior operational management on leave travel planning to ensure that there is appropriate and sufficient leave cover.  Maintain an updated list of duty travel requests for repartees, ensuring that such requests meet corporate guidelines.

What you will do more

• Prepare and provide documents required for meetings, including reports and presentations, ensuring that all relevant information is accurate and available and liaising as necessary with senior management.
• Attend meetings as required, recording and distributing minutes and following up with concerned stakeholders on action items.
• Approve manpower requests for both Dubai and Outstations, ensuring that they comply with EVP instructions and with budgeted approvals.
• Manage the distribution of invitations for special events organized by the Company.

Requirements for Role of Executive Assistant EVP

• Educated to Degree level or equivalent.
• Have 8+ years experience handling VVIP offices and dignitaries.
• Experience at a senior secretarial level or as a Personal Assistant to an Executive member.
• Experience managing multiple stakeholders in a large (>10,000 employees) multi-national company.
• Experience in Airline/ Aviation/ Travel industry would be advantageous.

Skills And Knowledge Desired

• Be a highly proactive and motivated individual with strong communications skills.
• Excellent written and spoken English is a must for this role. An additional language would be a key advantage.

Senior Quality Assurance Engineer Emirates Airlines Dubai