Job Description
Banyan Tree Dubai is presently hiring suitably qualified and experienced candidate for the job role of Executive Assistant Corporate Office. The Executive Assistant will play a crucial role in ensuring the smooth operation of the Executive Office and supporting the Chief Operating Officer and Vice President.
Responsibilities of Executive Assistant Corporate Office
- Executive Support: Provide comprehensive support to senior executives the Chief Operating Officer and Vice President, including managing calendars, scheduling meetings, and handling travel arrangements.
- Operations Management: Oversee day-to-day operations, including coordinating with internal departments and external stakeholders, managing office resources, optimizing workflows, office system maintenance, data administration and filing of the Executive Office.
- Financial Reporting: Generate and analyze reports, ensuring accuracy and timeliness.
- Office Management: Maintain a well-organized and efficient office environment, handling administrative tasks, and liaising with both internal and external stakeholders.
- Communication: Act as a key point of contact for internal and external stakeholders, maintaining clear and professional communication.
- Primary point of contact for VIP guests, coordinating and managing VIP bookings requests.
- Exercise initiative and work with confidential information of Executive Office.
- Contributes to the morale and team spirit of the hotel by maintaining effective relationships with colleagues.
- Is fully conversant with all health and safety, fire and emergency procedures.
- Maintains a high standard of personal hygiene, dress, uniform, and body language.
- Is polite and professional in any situation where the image or reputation of the hotel is represented.
- Attend all briefings, meetings and trainings as assigned by Executive Office.
- Ensures that all activities are carried out honestly, ethically and within the parameters of local law.
- Interacts with guests actively soliciting feedback to the Chief Operating Officer and Vice President.
- All secretarial works as assigned by the Chief Operating Officer and Vice President.
Requirements of Executive Assistant Corporate Office
- Bachelor’s or Master’s degree.
- Minimum 4 years of relevant experience in a similar capacity as an Executive Assistant to C-Suite level.
- Experienced in handling a wide range of administrative duties and executive support related tasks and able to work independently.
- Prior experience in a luxury hotel environment is preferred. Good understanding of hotel operations, practices and procedures.
Skills and Knowledge Desired
- Strong leadership, interpersonal and training skills
- Good communication skills
- Honest with a high level of integrity
- Ability to remain calm and react fast to situations
- Results and service oriented with an eye for details
- Ability to multi-task, work well in stressful & high-pressure situations
- A team player & builder
- A motivator & self-starter
- Well presented and professionally groomed at all times
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