Executive Assistant Azadea Group Dubai
Full time @Azadea Group posted 3 months ago in Retail Shortlist Email JobJob Detail
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Job ID 34052
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Career Level Intermediate
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Experience 2 Years
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Gender Male Female
Job Description
Executive Assistant at Azadea Group will be responsible for offering comprehensive assistance and support to the manager, including scheduling his/her appointments, handling documents and processing correspondence needs. This is an Intermediate level full time role. For this position salary ranges from 5000-10000 AED, which may be slightly negotiable during the interview process.
Responsibilities of Executive Assistant
- Manage and prioritize the manager’s correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling.
- Oversee and prioritize the day-to-day operations of the manager’s professional and personal affairs, providing high-quality support.
- Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion.
- Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
- Maintain an organized filing system, ensuring accurate and accessible documentation.
- Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized.
- Participate in meetings, take minutes, and follow up on action items in coordination with the manager.
- Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.
- Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees.
What you will do more
- Specific to Executive Assistant to the Country Manager: Maintain and update the country’s real estate database, tracking mall maps, lease terms, competitors’ expansions, and ensuring timely lease renewals.
- Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals’ visits, ensuring smooth execution of schedules.
- Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards.
- Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped.
- Specific to Executive Assistant to the Managing Director: Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team.
Requirements for Role of Executive Assistant
- Bachelor’s degree in a related field.
- 2 years of experience in Real Estate is a plus.
Skills And Knowledge Desired
- Fluency in English and Arabic.
- Fluency in French is a plus.
- Proficiency in MS Office.
- Financial Acumen.
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