Executive Administrative Assistant Kanad Hospital UAE

Kanad Hospital is presently accepting applications form interested candidates for the open position of Executive Administrative Assistant in Al Ain, UAE. Kanad is a not-for-profit hospital that has the privilege of being the first hospital established in the Abu Dhabi Emirate and the first private hospital in the Emirate to attain JCI accreditation. If this job spikes your interest, send your application without any delay.

Role of Executive Administrative Assistant

Provide a variety of advanced administrative, confidential, technical and administrative support to the Chief Executive Officer and Leadership Team.

Responsibilities of Executive Administrative Assistant

• Greet visitors, students, and/or employees and respond to inquiries, requests for information and provide assistance.
• Establish and maintain cooperative working relationships with other employees to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully.
• Maintain office files, staff files, and other appropriate records.
• Prepare syllabi, tests, and other documents as requested by CEO and Leadership Team.
• Maintain inventory of office & clinical supplies
• Perform general clerical duties including organizing, filing, shredding and photocopying documents and files, etc.
• Compose written correspondence and materials, create and update all departmental forms and prepare for web; prepare minutes, reports, statistical data, and other materials.
• Responsible for answering phones, responding to voice or email messages, as well as sending and receiving faxes.
• Initiate process and track departmental forms such as purchase orders, personnel requisitions, travel authorization forms, supply requisitions, printing requests, travel expense reimbursement vouchers, as applicable.

What you’ll do

• Schedule appointments, meetings, send out meeting notices, arrange for catering services, make travel arrangements, and maintain the department calendar.
• Manage distribution of all incoming and outgoing mail; screen and respond as necessary.
• Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures.
• Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.
• Perform job responsibilities in an ethical, compliant manner consistent with the organizations values, policies, procedures and guidelines.
• To maintain a high standard of confidentiality at all times.
• To ensure all mandatory training is completed and updated as required.
• To be responsible for ensuring own continuous development and that administrative skills meet the needs of the service.
• Perform other related duties as directed.

Education & Experience

• High school diploma or equivalent.
• At least one (1) year post-high school secretarial/computer training or two years secretarial experience in a hospital or clinic setting is preferable.

Lingual Skills

• Excellent English skills.
• Arabic skills is not mandatory but will be an advantage.

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