Document Controller Required in Dubai for Financial Services

Financial Services industry is currently seeking a detail oriented and organized individual to join their team as a Document Controller. If you have a keen eye for accuracy, strong organizational skills, and a commitment to maintaining document integrity, they invite you to apply for this position.

Responsibilities of Document Controller

• Establish and maintain document control processes and procedures to ensure the accurate management and storage of company documents and records.
• Receive, review, and process incoming documents, including contracts, agreements, drawings, specifications, reports, and correspondence.
• Assign unique identifiers, such as document numbers and revision codes, to documents and maintain accurate records of document versions, revisions, and distribution.
• Organize and categorize documents in electronic and physical filing systems, ensuring proper indexing, storage, and retrieval of information.
• Collaborate with project teams, departments, and external stakeholders to facilitate document exchange, review, approval, and distribution workflows.
• Monitor document status and track document lifecycle milestones, such as creation, review, approval, and archiving, to ensure compliance with project timelines and regulatory requirements.
• Conduct regular audits and quality checks of document control systems and databases to identify discrepancies, errors, or inconsistencies.
• Generate reports and metrics to track document control activities, including document status, distribution history, and overdue tasks.
• Provide training and support to staff members on document control procedures, software tools, and best practices.
• Maintain confidentiality and security of sensitive documents and information, adhering to data protection and privacy regulations.

Requirements of Document Controller

• Bachelor’s degree in Business Administration, Information Management, or related field preferred.
• Proven experience of 1-2 years working as a document controller or in a similar role, preferably in a regulated industry such as construction, engineering, or healthcare.

Skills and Knowledge Desired

• Proficiency in document management software and systems, such as Microsoft SharePoint,
• Documentum, or FileNet.
• Strong attention to detail and accuracy in document processing, filing, and record keeping.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast paced environment.
• Effective communication and interpersonal skills, with the ability to collaborate with cross functional teams and external stakeholders.
• Familiarity with document control standards, regulations, and best practices, such as ISO 9001 and ISO 27001.
• Ability to adapt to new technologies and software tools and learn new processes quickly.
• Commitment to upholding ethical standards and maintaining confidentiality of sensitive information.

Benefits

• Competitive salary based on experience and qualifications.
• Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
• Opportunities for professional development and career advancement within the company.
• Positive and collaborative work environment with a diverse team of colleagues.

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