Financial Services industry is currently seeking a meticulous and organized individual to join their team as a Document Controller. This role is integral to maintaining accurate and organized documentation systems to support their operations and regulatory compliance.

Responsibilities of Document Controller

• Establish and maintain document control procedures and systems to ensure the secure and efficient management of documents and records.
• Receive, review, and distribute incoming documents, including contracts, drawings, specifications, and correspondence, to appropriate personnel.
• Organize and maintain electronic and hard copy filing systems, ensuring documents are categorized, indexed, and archived according to company standards.
• Monitor document revisions and updates, tracking changes and ensuring that all versions are properly identified and accessible to authorized users.
• Collaborate with project teams, departments, and external stakeholders to facilitate document review, approval, and distribution processes.
• Coordinate document retrieval and dissemination requests, responding promptly to inquiries and providing accurate information as needed.
• Conduct regular audits and quality checks of document control systems to ensure compliance with company policies, procedures, and regulatory requirements.
• Assist with the preparation and compilation of reports, presentations, and documentation packages for internal and external stakeholders.
• Provide training and support to staff on document control procedures, software applications, and best practices.
• Maintain confidentiality and discretion in handling sensitive information and documents.

Requirements of Document Controller

• Bachelor’s degree in Business Administration, Information Management, or a related field preferred.
• Previous experience of 1-2 years as a document controller, records manager, or similar role in a corporate environment preferred but not required.

Skills and Knowledge Desired

• Proficiency in document management software and systems, such as SharePoint, Documentum, or similar platforms.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast paced environment.
• Attention to detail and accuracy in maintaining documentation, records, and filing systems.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams and external partners.
• Familiarity with document control standards, regulations, and best practices.
• Ability to adapt to changing priorities and work independently with minimal supervision.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications.

Benefits

• Competitive salary based on experience and qualifications.
• Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
• Opportunities for career advancement and professional development within the company.
• Positive and collaborative work environment with a supportive team of professionals.

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